Global Sports Production Coordinator

World Wrestling Entertainment, Inc.; Stamford (CT); On-site; USD 55,000 - 90,000; Full time

Job summary

IMG is seeking a Production Coordinator to join our fast-paced, high-profile sports production team in Stamford, CT, driving planning, logistics, and shoots alongside a seasoned production group.

If you are organized, proactive, and comfortable coordinating cross-functional teams across pre, production, and post-production, this role offers exposure to international projects and opportunities to support IMG’s sustainability and health initiatives.

Qualifications

• Positive, professional, and proactive approach to work.
• Strong interpersonal skills with ability to build relationships.
• Collaborative team player with clear, confident communication.
• Ability to plan, prioritize and manage workload in a fast-paced environment.
• Calm, resilient, and solutions-focused under pressure.
• Able to work independently with initiative and within a team.
• Computer literate with experience using project management and production tools.

Responsibilities

• Provide key production coordination support across the production, working closely with the Production Management team to ensure the smooth running of the production in the office, remote hub, and onsite.
• Organize shoots and onsite bookings, including arranging clearances, film permits, and associated logistical planning such as transport, accommodation, and catering.
• Book and coordinate crew, including onboarding, scheduling, and creating Work Orders via the payment portal.
• Liaise with third‑party suppliers and process invoices as required.
• Liaise with internal departments (including Legal, HR, Finance, and Immigration) to assist with securing visas and work permits when required.
• Create and distribute detailed call sheets and risk assessments, acting as a key point of contact for crew.
• Track costs on a daily basis, working closely with the Accounts Assistant to monitor spend, process invoices, and raise purchase orders.
• Troubleshoot and respond to ad‑hoc production queries and duties in conjunction with the Production Manager.
• Complete post‑production paperwork, including music cue sheets, PAPs, and archive and music clearances where applicable.
• Maintain effective working relationships with internal facility providers and external suppliers.
• Assist with the creation and distribution of production documentation, including call sheets and studio information.
• Champion IMG’s Diversity, Equity, and Inclusion initiatives and actively support the organization's mental health programs.
• Assist in implementing all health and safety procedures, including risk assessments.
• Work closely with colleagues across pre‑production, production, and post‑production to support IMG’s GreenToScreen sustainability goals and reduce the production’s carbon footprint wherever possible.
• Carry out other duties within the scope and purpose of the role as required.

Skills

Interpersonal skills

Planning

Team collaboration

Communication

Calm under pressure

Independent worker

Job description

IMG is seeking a Production Coordinator to join our fast-paced, high-profile sports production team in Stamford, CT, driving planning, logistics, and shoots alongside a seasoned production group.

If you are organized, proactive, and comfortable coordinating cross-functional teams across pre, production, and post-production, this role offers exposure to international projects and opportunities to support IMG’s sustainability and health initiatives.