Global Programs Administrative Assistant

Notre Dame International; Notre Dame (IN); On-site; USD 29,000 - 48,000; Full time

Job summary

Notre Dame Global is seeking an organized Administrative Assistant to support the Study Abroad and Global Engagement teams and the Senior Director of Global Education. You will handle daily operations, scheduling, travel, and documentation to ensure smooth program execution.

The role requires 3–4 years of relevant experience, strong communication skills, and proficiency with Microsoft Office applications. This is a full-time on-site position with opportunities to collaborate across Notre Dame

Qualifications

• High school diploma or equivalent.
• At least 3–4 years of work experience.
• Experience providing administrative support in an office environment.
• Strong written and verbal communication skills.
• Excellent time-management and organizational skills, with the ability to multitask and prioritize competing responsibilities.
• Proficiency in Microsoft Office, particularly Excel and PowerPoint, and familiarity with social media platforms such as Instagram.
• Strong work ethic, professionalism, and the ability to work effectively with others.

Responsibilities

• Provide essential administrative and operational support for the Study Abroad and Global Engagement teams, coordinating daily activities, processes, and resources to help teams work effectively.
• Manage calendars, schedule team meetings, coordinate preparations, and create reports, documents, and other materials.
• Arrange domestic and international travel, assist with special projects, and collaborate with other Notre Dame Global teams on departmental priorities.
• Coordinate visits from international partners and guests, including scheduling, reservations, hospitality, and logistics to ensure a positive campus experience.
• Help plan and coordinate events, information sessions, and team activities, including scheduling, space reservations, materials, and event logistics.

Skills

Administrative support

Organizational skills

Communication

Calendar management

Travel coordination

Education

High school diploma

Tools

Microsoft Office

Excel

PowerPoint

Job description

Notre Dame Global is seeking an organized Administrative Assistant to support the Study Abroad and Global Engagement teams and the Senior Director of Global Education. You will handle daily operations, scheduling, travel, and documentation to ensure smooth program execution.

The role requires 3–4 years of relevant experience, strong communication skills, and proficiency with Microsoft Office applications. This is a full-time on-site position with opportunities to collaborate across Notre Dame