Graduate Programs Operations Coordinator

University of Notre Dame; United States; On-site; USD 45,000 - 55,000; Full time

Job summary

The University of Notre Dame's School of Architecture seeks an organized administrative professional to support graduate programs and students. You will act as the main contact for current and prospective students, coordinating travel, housing, stipends, and related logistics for studio reviews on campus.

The role requires adaptability in a fast-paced academic setting, with a focus on accuracy, collaboration with faculty, and timely communication.

Qualifications

• Bachelor’s degree preferred or 5 to 6 years experience.
• Google Suite and Adobe experience; ability to work collaboratively.
• Preferred qualifications include university systems such as Banner, Slate, Concur, and Financial Toolkit.

Responsibilities

• Graduate Studies Support: provide administrative support for graduate processes including admissions, onboarding, relocation, fellowships, and stipends.
• Faculty & Course Logistics: coordinate studio travel, jury reviews, and room calendaring.
• Records Management: digitally archive student work and course content after each term.
• Summer Program Management: run the two-week Summer Career Discovery program.
• Student Communications: prepare and distribute academic-related communications.

Education

Bachelor’s degree preferred

5 to 6 years experience

Tools

Google Suite

Adobe

Job description

The University of Notre Dame's School of Architecture seeks an organized administrative professional to support graduate programs and students. You will act as the main contact for current and prospective students, coordinating travel, housing, stipends, and related logistics for studio reviews on campus.

The role requires adaptability in a fast-paced academic setting, with a focus on accuracy, collaboration with faculty, and timely communication.