Global Portfolio Communications Coordinator

Kelly Services; Titusville (NJ); On-site; USD 40,000 - 57,000; Full time

Benefits offered by this job

Medical

Dental

401K

Paid time off

Performance reviews

Job summary

Kelly Services is seeking a Global Portfolio Communications Coordinator in Titusville, NJ to support the Global Portfolio Communications Team. The role entails coordinating calendars, travel, content creation, and internal communications to drive engagement across R&D, External Innovation, and GCSO.

The ideal candidate will have 5+ years in administration and communications, experience supporting senior leaders, and strong skills with MS Office, Salesforce, SharePoint and collaboration tools.

Qualifications

• Bachelor's degree in business administration, communications, or related field preferred.
• 5+ years of administrative, project management, or coordination experience required.
• 5+ years supporting communications, public relations or public affairs required.

Responsibilities

• Manage complex calendars and travel arrangements.
• Coordinate on-site meeting logistics and room bookings.
• Create and post articles, newsletters, and announcements to the intranet.
• Support internal communications and editorial calendar for executive content.
• Assist with Town Halls logistics and onsite presence in multiple locations.

Skills

Administrative experience

Project coordination

Public relations support

Senior leader support

MS Office proficiency

Enterprise systems

Education

Bachelor's degree

Tools

Salesforce

Marketing Cloud

Concur

Ariba

SharePoint

Airtable

Monday.com

Copilot

MS Office

Teams

Zoom

Job description

Kelly Services is currently seeking a Global Portfolio Communications Coordinator at one of our Global clients in Titusville, NJ. This role is a full-time, fully benefited position.

As a Kelly Services employee you will be eligible for Medical, Dental, 401K and a variety of other benefits to choose from. You’ll also be eligible for paid time off, including holiday, vacation and sick/personal time. All Kelly Services employees receive annual performance reviews.

Title: Global Portfolio Communications Coordinator

Location: Titusville (08560); position may require travel to Raritan and Springhouse

Hours: M-F 1 st shift

Pay: $35 hr and up based on experience; plus benefits and PTO

Job Description

The Global Portfolio Communications Contractor provides complex operational, administrative and project coordination support to the Global Portfolio Communications Team. This includes the team responsible for communications supporting the Research Development, External Innovation, Business Development, Global Commercial Strategy Organization GCSO, and Supply Chain organizations.

General Essential Functions

• Responsible for day-to-day office activities including complex calendar management, travel arrangements, expense reports e.g. Concur , supporting meeting logistics and vendor coordination, as well as coordinating activities across departments
• Maintain and updates R&D Distribution List using Salesforce, Marketing Cloud
• Coordinate on-site meeting logistics, including room bookings, AV, logistics and set up
• Content creation draft, edit and post articles, newsletters and/or announcements to company Home intranet site as needed
• Digital Social Media Management, support editorial calendar scheduling and coordination for executive leader content, monitor engagement and synthesize results and impact Internal communications help drive company-wide announcements, including developing communications cascades, streamlining processes for employee newsletters and key business updates that keep employees informed, engaged aligned.
• Support content development and logistics for Town Halls, including being on site in Spring House, PA, Raritan, NJ or New Brunswick, NJ typically 4x a year
• Prepare meeting agendas, presentation materials, event and engagement trackers
• Maintain Airtable and/or Monday.com and support database management activities, including calendar and project management tools
• Manage SharePoint sites ensuring accurate document storage
• Support Team financial processes including budget monitoring and tracking of purchase orders
• Support in new team member onboarding logistics
• Support monthly team meetings, including working closely with Global Head,
• Portfolio Communications on agenda and presentation development
• Manage and organize files, including confidential and sensitive information, onboarding and departmental documents, and correspondence
• Perform highly diverse administrative and project focused duties which involve written and verbal communication on behalf of the high-level employees.
• Contribute to optimization projects within the Global Portfolio Communications team, department or organization
• Take proactive ownership of assignments from start to finish by anticipating needs, identifying gaps, recommending next steps and moving work forward independently without waiting for detailed direction
• Stays up to date on development within their own area of expertise, including professional development and training
• Takes an active role in projects, both campus wide or cross-department and/or committees to optimize departmental processes
• Participates actively in projects, departmental working groups and/or committees for the optimization of processes

Qualifications

Education/Experience

• Bachelor s degree in business administration, Communications, or related field preferred
• 5+ years of administrative, project management, or coordination experience required
• 5+ years supporting communications, public relations or public affairs required
• Experience supporting senior leaders in complex, global or matrixed environments strongly preferred

Core Capabilities

• The successful candidate will: Demonstrate excellence in managing complex executive schedules and competing priorities
• Be highly proficient with enterprise systems e.g., MS Office, Teams, Zoom, Concur, Ariba, SharePoint, Airtable, Monday.com and Copilot
• Exhibit strong judgement, problem-solving ability, and proactive anticipation of leadership needs
• Demonstrate initiative and independent ownership

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

Why Kelly Engineering/Technology – Project Services?

Looking to work with leading project management organizations at top companies around the world? That’s where we come in. At Kelly Engineering and Kelly Technology, our Project Services Teams create expert talent solutions to solve the world’s most critical challenges. We connect you with opportunities to work on intriguing, innovative, and high-visibility projects—all with a schedule that works for you. Do you prefer the variety and flexibility of short-term projects? Or are looking for a long-term opportunity? Either way, our connections and expertise will help you take your career exactly where you want to go. That’s just good planning.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice (https://www.kellyservices.com/hubfs/myKelly/Resources/Employment_Policies/Recruitment-Artificial-Intelligence-Notice.pdf?hsLang=en) .

Kelly Services is proud to be an Equal Employment Opportunity and Affidative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.