Global Payroll Specialist

Novus International, Inc.; Virginia; Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

Hybrid work model

Market-competitive compensation

Well-being programs

Job summary

NOVUS International, Inc. is seeking a Payroll professional to own and administer US and Canada payroll, ensuring accurate, compliant processing using UKG Pro and related systems. You will partner with HR and HRIS to reflect lifecycle events, changes, and deductions, while maintaining data integrity.

The role emphasizes audits, regulatory reporting, and ongoing process improvements within a hybrid work model, with opportunities to support global payroll governance and shared services initiatives.

Qualifications

• 3+ years of progressive payroll administration experience.
• Experience with UKG Pro and US payroll processing.
• Canadian payroll processing experience preferred.

Responsibilities

• Own and administer payroll for the United States and Canada.
• Ensure data integrity across payroll systems and HRIS.
• Perform pre- and post-payroll audits for accuracy and compliance.
• Maintain payroll tax activities and regulatory filings.
• Lead governance and documentation for payroll processes.
• Support globalization of payroll through shared services and vendor oversight.

Skills

Payroll processing

Regulatory compliance

Analytical thinking

Cross-functional collaboration

English fluency

Education

Associate's or Bachelor's degree in HR/Accounting/Finance or related field

CPP/FPC or Canadian Payroll certification preferred

Tools

UKG Pro

HRIS integrations

Job description

As relentless advocates for intelligent nutrition, NOVUS delivers advanced technology, rooted in scientific
research, designed to help animals reach their full potential. Driven by our passion for science and our
intrinsic innovation, we work alongside animal producers and owners around the globe to help create a
world where we feed solutions instead of treating problems.

Why choose NOVUS:

Robust Benefits Package: Market-competitive compensation and locally selected benefits in every country
where we operate.
Hybrid Work Model: We are committed to your work-life balance. Our hybrid work model lets you thrive
whether you're at the office or working remotely.
Comprehensive Well-Being: Our employees’ well-being matters. We offer a variety of programs to support
physical, mental, and emotional health.

Expect to be inspired, to innovate, and to make a lasting impact in the world of animal nutrition globally by
joining colleagues in over 80 countries, devoted to transforming the animal nutrition industry.
NOVUS is Made of More. More science. More insight. More inspiration. It’s called intelligent nutrition, and
It’s how we show the world what we’re made of.

Are you ready to show the world what you’re made of?

General Responsibilities

• Own and administer the payroll function for the United States and Canada, with accountability for payroll processing and all related payroll operations, ensuring accurate, timely, and compliant payroll execution using UKG and related payroll systems.
• Partner with Human Resources and HRIS to ensure employee lifecycle events, compensation changes, benefit deductions, organizational updates, and payroll system changes are accurately reflected within payroll systems to maintain payroll data integrity.
• Validate payroll transactions including earnings, deductions, taxes, benefits, garnishments, bonuses, special payments, corrections, terminations, off-cycle payments, and any other payroll-related transactions. Perform pre- and post-payroll audits to ensure payroll accuracy, completeness, and compliance.
• Maintain payroll compliance by managing payroll tax activities, statutory reporting, year-end processing (including W-2s and T4s), regulatory filings, agency correspondence, notice resolution, and internal and external audit requirements in accordance with applicable federal, state, provincial, and local regulations.
• Serve as the primary payroll subject matter expert and point of contact for employees, managers, Human Resources, Finance, payroll vendors, and government agencies by researching, resolving, and communicating payroll-related inquiries while ensuring exceptional customer service and maintaining the highest level of confidentiality.
• Serve as the primary operational liaison with payroll service providers, coordinating payroll processing, issue resolution, service delivery, vendor performance, and continuous process improvements.
• Partner closely with Finance to support payroll reconciliations, general ledger activities, payroll reporting, accruals, financial controls, and related reporting requirements.
• Develop, maintain, and continuously improve payroll governance, including standard operating procedures (SOPs), process documentation, calendars, controls, checklists, and operational guidelines that promote consistency, business continuity, compliance, and knowledge management.
• Lead the transition toward a streamlined, internally managed payroll operating model by assuming end-to-end payroll administration responsibilities, strengthening operational ownership, reducing dependency on external service providers, and supporting the continuous evolution of Novus' payroll function.
• Identify opportunities to simplify, standardize, and improve payroll processes by strengthening controls, enhancing operational efficiency, documenting best practices, and supporting a scalable, process-driven payroll operating model.
• Support payroll technology and transformation initiatives, including system enhancements, testing, implementations, integrations, and cross-functional projects in partnership with HRIS, Information Technology, payroll vendors, and other stakeholders to continuously evolve Novus' payroll function and support Global HR COE objectives.

  Global Payroll & Shared Services

  • Support the implementation and ongoing evolution of UKG OneView across Novus international locations, partnering closely with HRIS, regional HR, Finance, implementation partners, and local payroll providers.
  • Progressively assume centralized coordination and oversight of global payroll operations as countries transition to the new operating model.
  • Establish and maintain global payroll governance, including common payroll calendars, controls, SOPs, service standards, documentation, and escalation processes.
  • Partner with regional HR and Finance teams to ensure appropriate local payroll execution, statutory compliance, reconciliations, controls, and issue resolution.
  • Coordinate and monitor payroll vendor performance globally, supporting consistent service levels and effective issue management.
  • Identify opportunities to consolidate, standardize, automate, and simplify payroll activities as Novus evolves toward a global payroll shared services model.
  • Support global payroll reporting, metrics, controls, audit readiness, and continuous improvement across countries.

Knowledge/Experience Requirements

• Associate's or bachelor’s degree in human resources, Accounting, Business Administration, Finance, Payroll Administration, or a related field preferred.
• Certified Payroll Professional (CPP), Fundamental Payroll Certification (FPC), or Canadian Payroll certification preferred.

Professional Experience

• 3+ years of progressive payroll administration experience, including end-to-end payroll processing.
• Hands-on experience processing payroll using UKG (or comparable payroll platforms).
• Experience supporting U.S. payroll processing and payroll tax compliance.
• Desire to learn and expand managing payroll operations through outsourced payroll providers and vendor partnerships.
• Experience supporting Canadian payroll processing preferred.
• Experience documenting payroll procedures and supporting continuous process improvements.
• Experience supporting multi-country or global payroll operations strongly preferred.
• Experience with global payroll platforms, shared services, payroll transformation, or payroll implementation projects preferred.
• Demonstrated ability to establish payroll governance, controls, documentation, and standardized processes across multiple stakeholders or locations.

Technical Knowledge

• Strong knowledge of U.S. payroll regulations, payroll taxes, garnishments, and statutory compliance.
• Working knowledge of Canadian payroll regulations preferred.
• Strong understanding of payroll controls, payroll audits, payroll reporting, and payroll reconciliations.
• Proficiency in Microsoft Excel and payroll reporting tools.
• Familiarity with HRIS and payroll system integrations preferred

Skills and Competencies

• Strong attention to detail with a commitment to payroll accuracy and compliance.
• Strong analytical and problem-solving skills.
• Ability to manage multiple payroll activities while meeting critical deadlines.
• Continuous improvement mindset focused on process efficiency and operational excellence.
• Excellent customer service orientation with the ability to build effective relationships across HR, Finance, HRIS, and external vendors.
• Strong verbal and written communication skills.
• Ability to explain payroll concepts clearly and professionally.
• Demonstrated integrity, discretion, and professionalism when handling confidential payroll and employee information.
• Ability to work independently while collaborating effectively within a team environment.
• Strong organizational skills with the ability to prioritize competing demands during payroll cycles.
• Fluent in English, both written and verbal.
• Commitment to upholding Novus' Core Values, Behaviors, Novus Integrity System (NIS), and all applicable company policies.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.