Payroll Analyst

Talentify; Bedford (MA); On-site; USD 53,000 - 85,000; Full time

Benefits offered by this job

Medical benefits

Financial benefits

Job summary

Novanta, based in Bedford, MA, is seeking a Payroll Analyst to own end-to-end payroll for designated employee populations. You will ensure timely, accurate payments and compliance with federal, state, local, and international SOX controls while partnering with HR, Finance, Treasury, and external providers.

This role emphasizes process improvement through data, automation, and AI-enabled tools, plus strong service orientation to employees.

Qualifications

• 3 years of end-to-end payroll processing experience.
• Payroll certification is preferred.
• Knowledge of ADP Payroll applications- Vantage, ADP Data Bridge, Vantage ETime, ADP Reporting and Workday a plus.
• Proficient in Microsoft 365, especially Excel and Word and AI-enabled tools.

Responsibilities

• Accurate and timely end-to-end payroll processing.
• Ensure payroll compliance with federal, state, local, and international regulations.
• Maintain strong internal controls and audit-ready documentation in line with SOX.
• Process wage garnishments in a timely manner.
• Respond to unemployment claims and payroll-related inquiries.
• Collaborate with Treasury, Finance, HR, and Benefits on payroll interdependencies.
• Maintain organized payroll records and timekeeping data.
• Support Time & Attendance configuration testing and improvements.

Skills

Payroll processing

ADP Vantage

Workday

Excel

Microsoft 365

AI tools

Communication skills

Collaboration

Tools

ADP Vantage

ADP Data Bridge

Vantage ETime

ADP Reporting

Workday

Job description

Build a career powered by innovations that matter! At Novanta, our innovations power technology products that are transforming healthcare and advanced manufacturing—improving productivity, enhancing people’s lives and redefining what’s possible. We create for our global customers engineered components and sub-systems that deliver extreme precision and performance for a range of mission-critical applications—from minimally invasive surgery to robotics to 3D metal printing.

Novanta is one global team with over 26 offices located in The Americas, Europe and Asia-Pacific. Looking for a great place to work? You have found it with a culture that embraces teamwork, collaboration and empowerment. Come explore Novanta.

As the Payroll Analyst, you will be an individual contributor responsible for the accurate and timely end‑to‑end processing of payroll for assigned employee populations. This role ensures employees are paid correctly and in compliance with all applicable local, state, federal, and international SOX Key Controls. The Payroll Analyst partners closely with Human Resources, Finance, Treasury, and external payroll providers to manage the full payroll cycle, resolve discrepancies, maintain audit‑ready documentation, and support continuous improvement through data, automation, and AI‑enabled tools. Provide a high level of customer service to employees and colleagues.

This role has accountability for the following:

• Accurate and timely end to end payroll processing.
• Ensure payroll processing complies with applicable federal, state, local, and international payroll and tax regulations.
• Maintain strong internal controls, documentation, and audit‑ready support in compliance with SOX key controls.
• Timely processing of Wage Garnishments.
• Prompt responses to Unemployment Claim requests.
• Prompt responses to employees and colleagues on payroll-related questions.
• Maintenance of effective internal controls and business continuity plans for all payroll procedures
• Frequent collaboration on payroll–related interdependencies with cross-functional teams, i.e., Treasury, Finance, and Human Resources, Benefits.
• Keeping payroll records organized and compliant with retention policies
• Manage Time and Attendance processes, partner with managers and time practitioners to ensure completeness and accuracy of time for payroll processing.
• Support configuration testing, audits and enhancements related to payroll and time and attendance systems.

Required Experience, Education, Skills and Competencies

• 3 years of proven end to end payroll processing experience.
• Payroll certification is preferred.
• Knowledge of ADP Payroll applications- Vantage, ADP Data Bridge, Vantage ETime, ADP Reporting and Workday a plus.
• Proven ability to multi-task and work in a challenging fast-paced environment.
• Collaborative personality.
• Proficient in Microsoft 365, particularly Excel and Word and AI enabled tools.
• Effective communication skills, e.g., business writing and presentations

Core Behavioral Competencies

• Priority Setting – Effectively manages workload, deadlines, and competing payroll cycles to ensure on-time and accurate payments.
• Problem Solving – Identifies payroll, time and compliance issues; performs root-cause analysis; and implements effective, compliant solutions.
• Learning on the Fly/Self-Development – Demonstrates ability to quickly learn new payroll regulations, systems, processes and AI-enabled tools. Actively seeks to improve skills and knowledge.
• Communication Skills – Communicates clearly and professionally with employees, managers, cross-functional partners; builds trust through accurate, timely and transparent communication.
• Customer Service Orientation – Provides a high level of service to internal customers; resolves payroll and time issues with empathy, accountability, and follow-through.

Compensation

• The salary for this role will range from 53,130.00 - 85,030.00 USD annual based on full-time employment. Salary offers are based on a wide range of factors including but not limited to location, relevant skills, training, experience, education, etc.
• Certain roles may be eligible for performance-based incentive compensation and/or long-term incentives. Incentives could be discretionary or non-discretionary depending on the plan.
• Novanta supports all aspects of your life’s needs. This position provides a full range of medical, financial, and other benefits to make your quality of life better.

Travel Requirements

• Less than 10%

Novanta is proud to be an equal employment opportunity and affirmative action workplace. We consider all qualified applicants without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, military and veteran status, disability, genetics, or any other category protected by federal law or Novanta policy.

Please call [phone] if you need a disability accommodation for any part of the employment process.