Global Payroll Operations Lead

Scale AI; San Francisco (CA); On-site; USD 136,000 - 170,000; Full time

Benefits offered by this job

Equity compensation

Health, dental and vision coverage

Retirement benefits

Learning and development stipend

Generous PTO

Commuter stipend

Job summary

Scale AI is seeking an experienced payroll leader to coordinate and manage technical payroll accounting activities under the Head of Payroll. You will oversee accurate payroll processing, system integrity, and regulatory compliance while guiding staff and coordinating audits.

Role requires 3–5 years with ADP Workforce, international payroll experience, and strong month-end accounting using NetSuite. Must work in the office Monday–Thursday in California.

Qualifications

• 3–5 years of processing experience with ADP Workforce including hourly/salary employees.
• 3–5 years of processing experience with International payroll – working knowledge of PEO/EOR systems.
• 3–5 years of Accounting Month End experience - processes/procedures along with Journal Entry preparation and utilization of NetSuite.
• Associate’s degree with course work in accounting, business or related field.
• Must be able to work in office Monday – Thursday of each week.

Responsibilities

• Oversee and ensure accurate, timely payroll operations including gross pay calculations, deductions, retroactive adjustments, and retirement contributions; ensure compliance with applicable laws, IRS regulations, and internal policies.
• Maintain, audit, and update HR/payroll systems; identify and resolve discrepancies in collaboration with IT and vendors; ensure data integrity for employee records, benefits, taxes, and annuities.
• Manage month-end payroll accounting, including journal entries and financial statements in NetSuite; coordinate payroll-related audits and reporting functions for retirement funds, annuities, and benefits.
• Provide technical training and support to staff; respond to employee and external agency inquiries; compose and distribute payroll-related materials, employment verifications, and audit responses.
• Monitor and analyze legislative changes affecting payroll, retirement, health benefits, and tax codes; assist with policy implementation and system updates to maintain compliance and efficiency.
• Train, mentor, and provide work direction to payroll staff; plan and conduct workshops and technical training to ensure consistent understanding of payroll processes and compliance.
• Perform complex payroll calculations and oversee input, coding, adjustment, and reconciliation of timesheets, forms, and applications.
• Interpret and apply relevant laws, regulations, and policies; ensure accurate and compliant payroll practices through regular auditing and monitoring.
• Maintain cooperative working relationships, handle sensitive information with discretion, and manage preparation of financial and statistical payroll records and reports.

Skills

Payroll & accounting expertise

Regulatory knowledge

Data management

Communication & collaboration

ADP Workforce experience

International payroll (PEO/EOR)

Month-end accounting

Office-based (Mon-Thu)

Education

Associate degree in accounting/business

Tools

NetSuite

ADP Workforce

Job description

Scale AI is seeking an experienced payroll leader to coordinate and manage technical payroll accounting activities under the Head of Payroll. You will oversee accurate payroll processing, system integrity, and regulatory compliance while guiding staff and coordinating audits.

Role requires 3–5 years with ADP Workforce, international payroll experience, and strong month-end accounting using NetSuite. Must work in the office Monday–Thursday in California.