Global Meetings & Exhibits Lead — Conferences & Strategy

Socket.dev; Philadelphia (Philadelphia County); On-site; USD 90,000 - 130,000; Full time

Job summary

The American Association for Cancer Research seeks an experienced Meetings and Exhibits Manager to lead the development and execution of conferences, workshops, and meetings. The role oversees international meetings, including contracting third parties, and partners with senior leaders to drive agenda and outcomes.

Responsibilities include planning timelines, budgeting, vendor negotiations, and on-site management for domestic and international events. Travel approx.

Qualifications

• Ten years of meetings and/or exhibit management experience.
• Five years of senior level meeting professional experience.
• Minimum of three years of experience in medical or scientific meetings.
• Minimum of three years of experience in international meetings.
• Non-profit experience required.
• Excellent verbal, written and interpersonal skills.
• Extensive sourcing and contract negotiation experience.

Responsibilities

• Oversee all aspects of event planning including site selection, contract negotiations, registration, housing, F&B, AV, transportation, and onsite operations.
• Plan and execute AACR Annual Meeting, Special Conferences, Board Meetings, Workshops, Committee Meetings, Think Tanks, and virtual/hybrid programs.
• Develop and manage meeting budgets; monitor financial performance; prepare financial reports and post-event reconciliations.
• Manage on-site logistics for international and domestic meetings and events.
• Negotiate contracts with hotels, venues, vendors, and service providers; conduct site visits as needed.
• Oversee international relationships and act as primary contact for international meetings.
• Coordinate agendas, materials, and minutes; help set annual goals and long-term strategies for meetings.
• Lead, mentor, and develop the meetings team; set performance expectations and train staff.
• Travel required around 35%.

Skills

Verbal communication

Written communication

Interpersonal skills

Sourcing & contract negotiation

Education

Bachelor's Degree

CMP

HMCC

Job description

The American Association for Cancer Research seeks an experienced Meetings and Exhibits Manager to lead the development and execution of conferences, workshops, and meetings. The role oversees international meetings, including contracting third parties, and partners with senior leaders to drive agenda and outcomes.

Responsibilities include planning timelines, budgeting, vendor negotiations, and on-site management for domestic and international events. Travel approx.