Meetings & Exhibits Coordinator

EDI, Inc; Milwaukee (WI); On-site; USD 40,000 - 52,000; Full time

Job summary

American Academy of Allergy, Asthma & Immunology (AAAAI) is seeking an entry-level Meetings Coordinator to support the annual meeting and related events in Milwaukee. Responsibilities include registration, housing, exhibits coordination, and vendor liaison, with a focus on providing excellent attendee service.

The role reports to the Director of Meetings, requires basic meetings experience, and involves both phone and email inquiries for attendees and exhibitors.

Qualifications

• 1 year of meetings management experience.
• Bachelor’s degree preferred.
• Strong computer proficiency with Word and Excel.
• Excellent written and verbal communication skills.

Responsibilities

• Assist attendees with registration/housing by phone and email.
• Coordinate exhibitor applications, payments, and listings.
• Manage sponsorship handouts, floorplan materials, and vendor coordination.
• Coordinate onsite office supplies and ribbon inventory.
• Process invoices and maintain meeting records.
• Support committee activities and project deadlines.

Skills

Word proficiency

Excel proficiency

Customer service

Problem solving

Interpersonal skills

Organizational skills

Writing

Communication

Attention to detail

Education

Bachelor's degree preferred

1 year meetings management experience

Tools

iMIS

Job description

American Academy of Allergy, Asthma & Immunology (AAAAI) is seeking an entry-level Meetings Coordinator to support the annual meeting and related events in Milwaukee. Responsibilities include registration, housing, exhibits coordination, and vendor liaison, with a focus on providing excellent attendee service.

The role reports to the Director of Meetings, requires basic meetings experience, and involves both phone and email inquiries for attendees and exhibitors.