Global Meetings & Events Project Manager

Digitailor; Philadelphia (Philadelphia County); Hybrid; USD 80,000 - 120,000; Full time

Benefits offered by this job

Volunteer days

Enhanced annual leave

401k

Job summary

Emota is an award-winning global events agency that creates engaging experiences. We seek a Meetings and Events Project Manager to lead end-to-end delivery of conferences and events for pharmaceutical clients, ensuring profitability and client satisfaction.

You will manage venues, budgets, sponsors and supplier coordination, travel logistics and on-site delivery, with reporting to the Project Director. Hybrid or remote options in the USA are available, plus comprehensive benefits.

Qualifications

• Organizer with a minimum of 4 years event management delivery of corporate events.
• Experience managing event budgets from initial budget, through revisions and reconciliation.
• Client liaison skills.
• Team motivator and professional team member.
• Focus on accuracy, detail, consistency and customer service.
• Intermediate level Excel (can maintain complex spreadsheets).
• The ability and desire to travel on-site internationally.

Responsibilities

• Manage all venues and associated logistical arrangements including congress attendance and business center, dinners and break-outs and housing blocks and attrition.
• Manage congress sponsorship activity on behalf of your client including approval process, liaison with client contracting team and booth providers.
• Manage and co-ordinate client requirements with all 3rd party suppliers/internal service providers.
• Produce, manage and circulate important communications e.g. weekly status reports to all main meeting partners.
• Travel on-site to conduct site inspections including planning meetings with all suppliers and for delivery of the event.
• Manage post event metric reporting.
• Deliver first class customer service following clients goals.
• Plan, attend and implement client planning meetings – face-to-face, hybrid and virtual including debriefs.
• Responsible for the preparation and maintenance of budgets, throughout the lifecycle of each event including approving invoices.
• Ensure financial tracking of each event and conduct regular 'health checks' to ensure positive cash flow.
• Accomplish scope management – to identify and charge clients for out-of-scope activities.
• Track cost avoidance / saving measures.
• Ensure compliance with company and client invoicing processes.
• Responsible for the preparation and maintenance of congress cross charge budgets, throughout the lifecycle of each event.
• To work with appropriate support departments to ensure the delivery of client measurables.
• Assist new starters by taking on the role of 'Buddy'.
• Apply our mission, vision and values.
• Comply with all company and client procedures.
• Maintain good long-term relationships with hotels, venues and suppliers, to ensure the best value for money for your clients.
• Be an ambassador for the agency.
• To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach.

Skills

Event management

Budget management

Client liaison

Team leadership

Excel

Attention to detail

Travel flexibility

Tools

Excel

Job description

Emota is an award-winning global events agency that creates engaging experiences. We seek a Meetings and Events Project Manager to lead end-to-end delivery of conferences and events for pharmaceutical clients, ensuring profitability and client satisfaction.

You will manage venues, budgets, sponsors and supplier coordination, travel logistics and on-site delivery, with reporting to the Project Director. Hybrid or remote options in the USA are available, plus comprehensive benefits.