Global Meetings & Events Coordinator

National-Association-of-Convenience-Stores; Alexandria (VA); On-site; USD 60,000 - 70,000; Full time

Job summary

NACS is seeking a highly organized Meetings & Events Coordinator to join our Alexandria team. This full-time onsite role supports the planning, coordination and execution of meetings, events and NACS Show, working with internal departments and external partners to ensure seamless logistics.

The ideal candidate will be detail-oriented, service-minded and proactive, with strong written and verbal communication, cross‑functional collaboration and the ability to manage multiple events and tight

Qualifications

• Excellent interpersonal and cross function collaboration skills.
• Strong verbal, and written communication skills.
• Ability to manage multiple projects simultaneously while maintaining attention to detail and meeting deadlines.
• Strong organizational and time management skills, with the ability to work efficiently in a fast-paced environment.
• Excellent computer skills including MS Excel, Word, PowerPoint and Outlook (familiarity with Cvent Social Tables, Map Your Show, Smartsheet, and Protech are a plus)

Responsibilities

• Manage and/or support all logistics for meetings and events, including but not limited to, venue selection, vendor management, hotel reservations, transportation coordination, restaurant and menu selection, event seating arrangement, and audio-visual setup. Ensure all pre- and post-event details are coordinated effectively.
• Oversee the full registration process for assigned NACS meetings. This includes managing and/or supporting registration build, reporting, invoicing, inventory management, VIP registrations, badging, etc.
• Provide exceptional customer service to both external clients and internal staff. Address inquiries related to event logistics, registration, and any other event-related concerns via phone and email. Ensure prompt and professional service.
• Manage the production of print collateral (e.g. signage, tent cards, badges production, meeting handouts), ensuring all materials are prepared and delivered on time for events.
• Manage the ordering and inventory of all event-related materials and supplies, including ribbons, badge holders, badge stock, etc. Ensure that all items are stocked and available for each event.
• Maintain meetings & industry calendars and timelines
• Manage the logistics of shipping procedures for all NACS Meetings, including both domestic and international.
• Provide hands‑on support during meetings. Coordination of setup, ensuring proper room layouts, managing signage, and coordinating catering.
• Perform additional job-related responsibilities, as assigned, demonstrating flexibility and expertise.

Skills

Interpersonal

Communication

Time management

Microsoft Office

Event coordination

Tools

Cvent

Social Tables

Map Your Show

Smartsheet

Protech

Job description

NACS is seeking a highly organized Meetings & Events Coordinator to join our Alexandria team. This full-time onsite role supports the planning, coordination and execution of meetings, events and NACS Show, working with internal departments and external partners to ensure seamless logistics.

The ideal candidate will be detail-oriented, service-minded and proactive, with strong written and verbal communication, cross‑functional collaboration and the ability to manage multiple events and tight