Dynamic Meetings & Events Coordinator

Convenience; Alexandria (VA); Hybrid; USD 60,000 - 70,000; Full time

Job summary

NACS, the leading global trade association for convenience and fuel retailers, seeks a Meetings & Events Coordinator to join the Alexandria, VA team. You will plan and execute meetings, events, including the NACS Show, coordinating with internal teams and external partners to ensure flawless logistics.

The ideal candidate is highly organized, customer‑service oriented, and proficient in venue selection, registration, and A/V setup.

Qualifications

• Excellent interpersonal and cross-functional collaboration skills.
• Ability to manage multiple projects simultaneously while meeting deadlines.
• Strong verbal and written communication skills.
• Proficiency with event registration, logistics, and vendor coordination.

Responsibilities

• Manage logistics for meetings and events including venue, vendors, transportation, and audio-visual setup.
• Oversee full registration process including build, reporting, invoicing, and badge creation.
• Provide responsive customer service to clients and internal staff via phone and email.
• Produce print collateral such as signage and handouts for events and ensure timely delivery.
• Maintain calendars and timelines for meetings and industry events.
• Coordinate shipping logistics for domestic and international meetings.
• Provide hands-on setup support during meetings with proper room layouts and catering.
• Perform additional related duties as assigned.

Skills

Interpersonal skills

Multitasking

Communication

Detail oriented

Tools

MS Excel

Word

PowerPoint

Outlook

Cvent

Social Tables

Map Your Show

Smartsheet

Protech

Job description

NACS, the leading global trade association for convenience and fuel retailers, seeks a Meetings & Events Coordinator to join the Alexandria, VA team. You will plan and execute meetings, events, including the NACS Show, coordinating with internal teams and external partners to ensure flawless logistics.

The ideal candidate is highly organized, customer‑service oriented, and proficient in venue selection, registration, and A/V setup.