Global Meetings & Administration Manager

EDI, Inc; Milwaukee (WI); On-site; USD 45,000 - 65,000; Full time

Job summary

Executive Director, Inc. seeks a Meetings & Administrative Manager for IFCN activities in Milwaukee. The role collaborates with the Executive Director and Senior Meetings Manager to execute meetings, membership management, and communications.

Responsibilities include webinar coordination, invoicing, newsletters, website updates, and onsite event support for international meetings and webinars. This full-time role is based in our Milwaukee office with travel as needed.

Qualifications

• Detail-oriented with outstanding organizational and critical thinking skills.
• Exceptional written and verbal communication skills with an emphasis on a high-level of customer service.
• Demonstrated ability to work independently and in a small team environment.
• Ability to prioritize varied assignments and handle multiple projects.
• Proficiency in online tools such as Canva, Jotform, Zoom, CMS etc.
• Proficiency in Word, Excel, Outlook and PowerPoint.

Responsibilities

• Manage the webinar series, including coordinating speakers, scheduling and producing live webinars, and preparing recordings for posting on the website.
• Manage membership administration, including processing applications, maintaining accurate membership records and database information, and preparing membership reports.
• Coordinate the annual membership invoicing process and follow up on outstanding renewals as needed.
• Prepare the monthly newsletter and other member communications, including drafting and formatting content and coordinating distribution.
• Maintain and update website content and assist with social media and other digital communications.
• Support the Executive Director in the administration of committees and Special Interest Groups (SIGs), including coordinating volunteers, scheduling meetings, preparing agendas and materials, taking minutes, and following up on action items.
• Process invoices and payments related to the general management of the organization, including fellowship grants and Executive Committee expense reimbursements.
• Monitor general email inboxes and voicemail and respond to or appropriately route member and stakeholder inquiries.
• Maintain organized electronic files, records, and other administrative documentation.
• Provide general administrative and project support to the Executive Director and organization leadership.

Skills

Detail-oriented

Written and verbal communication

Independent worker

Prioritization

Canva

Jotform

Zoom

CMS

Microsoft Office

Education

Bachelor's degree preferred

Tools

Canva

Jotform

Zoom

CMS

Microsoft Office

Job description

Executive Director, Inc. seeks a Meetings & Administrative Manager for IFCN activities in Milwaukee. The role collaborates with the Executive Director and Senior Meetings Manager to execute meetings, membership management, and communications.

Responsibilities include webinar coordination, invoicing, newsletters, website updates, and onsite event support for international meetings and webinars. This full-time role is based in our Milwaukee office with travel as needed.