Global Materials & Shipping Coordinator

Rawson; Tulsa (OK); On-site; USD 42,000 - 54,000; Full time

Job summary

Rawson in Tulsa, OK is seeking a Materials Coordinator to coordinate and expedite the flow of materials, parts, and assemblies according to production and shipping schedules. The role involves order processing, shipping, inbound material handling, inventory control, and maintaining clean warehouse areas.

You will handle international shipments, packing lists, bills of lading, and customs documents, while supporting after-hours calls and service.

Qualifications

• High School Diploma or equivalent.
• Computer literate with Windows, e-mail, and an Order Management System.
• The ability to use Microsoft Word and Excel is a plus.
• Excellent communication skills both verbal and written with customers, vendors, and relevant solutions personnel.
• Desire to provide the highest level of customer service.
• Ability to cross-train into other value-added activities.
• Must be able to prioritize work and keep accurate and detailed records.
• Must have effective analytical, organizational and problem solving skills.

Responsibilities

• Process all sales order shipments in an efficient and timely manner. A timely manner is within 24 hours of receipt of pick ticket or item receipt from an inbound purchase order.
• Verifying the quantity and the description of the material being shipped matches what is printed on the packing slip.
• Ensure all credit card orders are processed before the material is shipped.
• Ensuring that all products and material is shipped to the correct address.
• Responsible for international shipments (inbound and outbound), including preparing packing lists, bills of lading, commercial invoices, and all other required paperwork; arranging and coordinating shipments with carriers; prepares import/export documents and packaging goods in accordance with established procedures and guidelines.
• May need to calculate value of duties and tariffs due on transported goods.
• Familiar with standard concepts, practices, and procedures related to import/export shipments.
• Processing all receipt of goods in an efficient and timely manner. A timely manner is within 24 hours of delivery of material.
• Verifying the quantity and the description of the material being received matches what is printed on the packing slip.
• Advise purchasing of product returns for credit and any discrepancies in shipments for Purchase Orders.
• Providing configuration support prior to shipment
• Assist in managing the Will Call shelf by advising the Inside Sales representative if an order is left on the shelf for more than 5 days.
• Call couriers for pickup as needed, i.e. Hot Shot Delivery, FedEx, DHL, UPS, Freight Lines, etc.
• Ensure all inbound material is promptly and correctly routed, i.e. inbound purchases for orders vs. stock, inbound repairs, parts that should be routed to EPG, office materials.
• Assist in handling of customer sales returns. Inspect returned items for condition and advise if credit can be issued.
• Must support after-hour emergency calls as needed.
• Run mail through postage and drop outgoing mail in the mailbox daily.
• Ensure all work areas are clean and organized including: workstations, packaging area, stock area, dock area, and warehouse staging areas. Areas are to be completely swept and all debris picked up and properly disposed of each day. Boxes that cannot be re-used should be thrown away and empty all trash containers into the outside garbage bin as needed.
• Order an appropriate amount of shipping and office supplies as needed.
• Make sure that boxes, peanuts, crimped brown paper, foam, and other types of packing that can be re-used are neatly organized, stacked, and not allowed to fall on the floor.
• Shipping equipment such as: postage machine, shipping manifest equipment, computer and packing slip printer, Instapak machine and table should be kept clean and in good working order.
• Perform cycle counts on a routine basis as directed by management.
• Research and resolve discrepancies related to inventory.
• Assist with annual physical inventory counts.
• Report inventory discrepancies to management for review and / or adjustment.
• Identify and correct any unsafe conditions in the work environment.
• Any other duties as assigned by management.

Skills

Self-starter

Communication skills

Customer service

Organizational skills

Analytical skills

Problem solving

Prioritization

Cross-training

Education

High School Diploma or equivalent

Tools

Windows OS

Order Management System

Microsoft Word

Microsoft Excel

Email

Job description

Rawson in Tulsa, OK is seeking a Materials Coordinator to coordinate and expedite the flow of materials, parts, and assemblies according to production and shipping schedules. The role involves order processing, shipping, inbound material handling, inventory control, and maintaining clean warehouse areas.

You will handle international shipments, packing lists, bills of lading, and customs documents, while supporting after-hours calls and service.