Global Legal Project Coordinator (Hybrid)

Kay Search Group; Washington (District of Columbia); Hybrid; USD 90,000 - 110,000; Full time

Benefits offered by this job

Paid Time Off

Comprehensive Benefits

401(k)

Professional Development

Year-End Discretionary Bonus

Job summary

Prestigious Global Law Firm in Washington, D.C. (Hybrid) is seeking an Administrative Project Coordinator to provide high-level administrative and project support to attorneys and directors.

You will coordinate complex travel, schedule management, document control, and assist with client meetings across the Firm. The role requires a Bachelor's degree, 2+ years in a law firm or professional services environment, and advanced Microsoft Office skills, including Excel PivotTables.

Qualifications

• Bachelor's degree required.
• 2+ years of related experience in a law firm or professional services environment.
• Strong organizational and project management skills with the ability to prioritize multiple assignments and deadlines.
• Excellent written and verbal communication with a high level of professionalism and client service.
• Proficiency with Microsoft Office, including advanced Excel (PivotTables, Filters, Conditional Formatting).
• Notary Public licensed in D.C., Virginia, or Maryland, or able to obtain within six months.

Responsibilities

• Provide high-level administrative support to attorneys and business services professionals, including calendar management, time entry, expense reports, and special projects.
• Coordinate complex domestic and international travel arrangements and visa materials; collaborate with other firm offices as needed.
• Manage document organization, records retention, presentations, and conference materials with accuracy and confidentiality.
• Support business development activities: engagements letters, matters memoranda, conflicts processes, and InterAction data entry.
• Coordinate internal and client meetings with Conference Services, including AV, catering, and external vendors.
• Provide exceptional client and visitor service, coordinate reception coverage, and assist with client bills with Client Accounting and attorneys.
• Collaborate with Firm departments on complex assignments and troubleshoot administrative/tech issues.

Skills

Organizational skills

Project management

Communication

Microsoft Office (Advanced Excel)

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel (PivotTables)

Microsoft Outlook

Microsoft PowerPoint

Job description

Prestigious Global Law Firm in Washington, D.C. (Hybrid) is seeking an Administrative Project Coordinator to provide high-level administrative and project support to attorneys and directors.

You will coordinate complex travel, schedule management, document control, and assist with client meetings across the Firm. The role requires a Bachelor's degree, 2+ years in a law firm or professional services environment, and advanced Microsoft Office skills, including Excel PivotTables.