Global Legal Administrative Assistant - Advocacy & Policy

alliancedefendingfreedom; Washington (District of Columbia); On-site; USD 54,000 - 80,000; Full time

Job summary

Alliance Defending Freedom is a faith-based legal advocacy organization seeking a highly organized Legal Administrative Assistant to join the International Advocacy team in Washington, D.C. This full-time role coordinates and provides legal administrative support, travel, documentation, and research for the UN and Latin America advocacy efforts. The position requires a bachelor’s degree in law, 2+ years of experience, and strong English writing skills.

U.S. work authorization is required.

Qualifications

• Bachelor's degree or equivalent in law.
• At least 2 years of experience in the field or in a related area.
• Strong writing skills in English (native/bilingual), Spanish and/or French fluency preferred but not a necessity.
• Valid work permit for the United States of America or US citizenship required.

Responsibilities

• Coordinate comprehensive administrative support for the Advocacy Team based in Geneva, New York, and Washington D.C., to ensure efficiency and effectiveness.
• Answer phone calls, welcome visitors, schedule meetings, and manage calendars to ensure smooth daily operations that relate to the Advocacy Team.
• Process invoices, expense reports, and support basic financial administration.
• Act as the primary point of contact for internal stakeholders on matters related to the UN and Latin America advocacy team.
• Work closely with the Directors of Advocacy and members of the different advocacy teams, keeping them informed of upcoming commitments, deadlines, and priorities.
• Coordinate and support internal and external meetings, conference calls, conferences, and advocacy events, including logistics, invitations, agendas, catering when required, minute-taking, and follow-up on action points with Advocacy team members, in Washington D.C and internationally, working together with Operations Team Members where necessary.
• Arrange travel for the various Advocacy team members, their guests, and visitors.
• Prepare, format, file, and maintain legal and advocacy-related documents, filings, correspondence, and records, ensuring accuracy, confidentiality, compliance with internal procedures, confidentiality, and accessibility.
• Conduct legal and policy-related research to support advocacy matters, as required.
• Draft, coordinate, edit, proofread, and format presentations, reports, briefing materials, memos, correspondence, and internal and external communications, including mass emails, with a high level of accuracy, consistency, and attention to detail.
• Maintain and regularly update case file information and documents in the internal case management database in line with internal processes and procedures.
• Assist in preparing cases and matters for review through our Grants and Funding Program as well as capturing updates.
• Be part of our Legal Intake team responsible for reviewing and routing requests for assistance that come into the ministry.
• Proactively monitor and track deadlines, deliverables, and action items to ensure timely follow-up and compliance.

Skills

Legal research

English writing

Time management

Confidential handling

Education

Bachelor's degree in law

Tools

Microsoft Word

Excel

Outlook

Case management software

Job description

Alliance Defending Freedom is a faith-based legal advocacy organization seeking a highly organized Legal Administrative Assistant to join the International Advocacy team in Washington, D.C. This full-time role coordinates and provides legal administrative support, travel, documentation, and research for the UN and Latin America advocacy efforts. The position requires a bachelor’s degree in law, 2+ years of experience, and strong English writing skills.

U.S. work authorization is required.