Legal Administrative Assistant

Alliance Defending Freedom; Virginia (MN); On-site; USD 54,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401(k) with company match

Paid time off

Paid holidays

Job summary

Alliance Defending Freedom is seeking a Legal Administrative Assistant to support our US Legal Advocacy Team in Lansdowne, VA. You will assist attorneys and colleagues with a variety of confidential administrative tasks, including calendar management, filing, and document preparation.

The role involves coordinating travel, handling clerical duties, and maintaining electronic and hard-copy case files, ensuring timely, precise communications.

Qualifications

• 1+ years of legal administrative experience.
• Experience with Microsoft Office, including Word, Excel, and Outlook.
• Strong administrative, organizational, and communication skills.

Responsibilities

• Act in a confidential capacity while anticipating and supporting the needs of assigned attorneys and team members.
• Manage clerical responsibilities and special projects with direct supervision, including maintaining case files in the Litigation database and electronic document management systems.
• Prepare, proofread, and edit legal documents, correspondence, binders, basic court filings, motions, and exhibits.
• Coordinate administrative functions, including calendars, meetings, travel itineraries, supplies, and IT support.
• Process purchase card expenses, invoices, shipping labels, and handling faxing, scanning, and copying of documents.
• Create, maintain, and organize files and prepare client, court, and attorney correspondence.

Skills

Legal admin experience

Administrative efficiency

Communication skills

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Make a difference with us! At Alliance Defending Freedom, we believe God has brought you here for His purpose—to stand for truth and defend the God-given right to live and speak it. Together, we protect religious freedom, free speech, the sanctity of life, marriage and family, and parental rights. Review our Statement of Faith to ensure we’re a fit for you.

Location: Lansdowne, VA

Team Overview

The Legal Administrative Assistant is a vital part of the US Legal Advocacy Team and will be responsible for assisting your assigned team members in a variety of administrative tasks.

Key Responsibilities

• Act in a confidential capacity while anticipating and supporting the needs of assigned attorneys and team members.
• Manage clerical responsibilities and special projects with direct supervision, including maintaining case files in the Litigation database and electronic document management systems.
• Prepare, proofread, and edit legal documents, correspondence, binders (pleadings and research), basic court filings (including CM/ECF), pro hac vice motions, court admissions paperwork, and presentations, reports, and organizational charts.
• Coordinate administrative functions, including managing Outlook calendars, scheduling meetings and events, arranging travel itineraries, maintaining office supplies/IT support, and serving as backup for other assistants.
• Process operational tasks such as reconciling purchase card expenses, submitting invoices and vouchers, preparing shipping labels and packages (UPS/FedEx), and handling faxing, scanning, copying, and collating legal documents and exhibits.
• Create, maintain, and organize hard-copy and electronic files while preparing client, court, and attorney correspondence and ensuring proper filing of court documents.

Minimum Qualifications

• 1+ years of legal administrative experience.
• Experience with Microsoft Office, including Word, Excel, and Outlook.
• Strong administrative, organizational, and communication skills.

Pay & Benefits

At Alliance Defending Freedom, we offer a competitive compensation and benefits package to support your well-being and growth. While we do not disclose specific salary ranges, our compensation is competitive with top non-profit law firms. Our benefits include 100% covered medical and dental insurance, medical and dependent care reimbursement, paid disability, long-term care, life insurance, and a 401(k) plan with a 4% company match. We prioritize work-life balance with paid time off and 12 paid holidays each year.

Want to Know More About ADF?

This salary range is reflective of a position based in Lansdowne, VA. This range is a good-faith estimate, and the actual salary may vary based on the candidate’s experience, skills, qualifications, and office location.

Virginia Salary Range

$53,800 - $80,200 USD