Legal Administrative Assistant

Alliance Defending Freedom; Washington (District of Columbia); On-site; USD 54,000 - 80,000; Full time

Job summary

Alliance Defending Freedom seeks a highly organized Legal Administrative Assistant to support the International Advocacy team from Washington, D.C. You will coordinate schedules, process invoices, and prepare legal documents while handling confidential information with discretion.

The role requires at least 2 years of experience and a law degree or equivalent, with strong English writing skills; proficiency in Spanish and/or French is a plus.

Qualifications

• Bachelor's degree or equivalent in law.
• At least 2 years of experience in the field or in a related area.
• Strong writing skills in English (native/bilingual); Spanish and/or French fluency preferred but not required).

Responsibilities

• Coordinate and provide administrative support to the International Advocacy team in Washington, D.C. and globally.
• Answer calls, greet visitors, schedule meetings, and manage calendars.
• Process invoices and expense reports; support basic financial administration.
• Prepare and format legal documents, filings, and correspondence with accuracy and confidentiality.
• Support logistics for internal and external meetings, events, and travel arrangements.

Skills

Legal research

MS Office

Attention to detail

Time management

Communication

Confidential information handling

Organizational skills

Education

Bachelor's degree in law

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Everyone says they want to change the world. We're looking for people who actually will.

Alliance Defending Freedom is a faith-based legal advocacy organization that protects fundamental freedoms and promotes the inherent dignity of all people. Please visit our career site to view our Statement of Faith andDoctrinal Distinctives.

Legal Administrative Assistant

Alliance Defending Freedom is looking for a highly organized Legal Administrative Assistantto join us full-time. As a Legal Administrative Assistant, you are a vital part of the International Advocacy team in Washington, D.C. In this role, you will coordinate and provide legal administrative support to the International Advocacy team and report to the International Advocacy Operations Manager.

In this position, you will:

• Coordinate and provide comprehensive administrative support to the Advocacy Team based in Geneva, New York, and Washington D.C., to ensure efficiency and effectiveness.
• Answer phone calls, welcome visitors, schedule meetings, and manage calendars to ensure smooth daily operations that relate to the Advocacy Team.
• Process invoices, expense reports, and support basic financial administration.
• Act as the primary point of contact for internal stakeholders on matters related to the UN and Latin America advocacy team.
• Work closely with the Directors of Advocacy and members of the different advocacy teams, keeping them informed of upcoming commitments, deadlines, and priorities.
• Coordinate and support internal and external meetings, conference calls, conferences, and advocacy events, including logistics, invitations, agendas, catering when required, minute-taking, and follow-up on action points with Advocacy team members, in Washington D.C and internationally, working together with Operations Team Members where necessary. When possible, accompany teams to events to provide on-the-ground support.
• Arrange travel for the various Advocacy team members, their guests, and visitors.
• Prepare, format, file, and maintain legal and advocacy-related documents, filings, correspondence, and records, ensuring accuracy, confidentiality, compliance with internal procedures, confidentiality, and accessibility.
• Conduct legal and policy-related research to support advocacy matters, as required.
• Draft, coordinate, edit, proofread, and format presentations, reports, briefing materials, memos, correspondence, and internal and external communications, including mass emails, with a high level of accuracy, consistency, and attention to detail.
• Maintain and regularly update case file information and documents in the internal case management database in line with internal processes and procedures.
• Assist in preparing cases and matters for review through our Grants and Funding Program as well as capturing updates.
• Be part of our Legal Intake team responsible for reviewing and routing requests for assistance that come into the ministry.
• Proactively monitor and track deadlines, deliverables, and action items to ensure timely follow-up and compliance.

Other Responsibilities (Non-Essential):

• You may be asked to perform related duties or special projects as assigned within the general scope of the position.

Skills You Need To Succeed:

• Strong legal research and analytical skills.
• Strong computer skills, including experience with Microsoft Office software, including Word, Excel, and Outlook.
• Attention to detail and strong time management skills with the ability to adapt to changing priorities.
• Professionally handle confidential information.
• Proactive communication and cultural awareness.
• Clear written and verbal communication skills in a professional, international environment.
• Good judgement and decision making under pressure.
• Anticipate the needs of the team and to be proactive in this regard.
• Coordinate and administer projects and assignments with little supervision.
• Strong organizational and document-management skills.

Education and/or Experience:

• Bachelor's degree or equivalent in law.
• At least 2 years of experience in the field or in a related area.
• Strong writing skills in English (native/bilingual), Spanish and/or French fluency preferred but not a necessity.

Valid work permit for the United States of America or US citizenship required.

This salary range is reflective of a position based in Washington, D.C. This range isa good faithestimate, and the actual salary may vary based on the candidate's experience, skills, qualifications, and office location.

Washington, D.C. Salary Range

$53,800 - $80,200 USD

Statement of Faith

I believe in God, the Father almighty, creator of heaven and earth.
I believe in Jesus Christ, his only Son, our Lord,
who was conceived by the Holy Spirit,
born of the Virgin Mary,
suffered under Pontius Pilate,
was crucified, died, and was buried;
On the third day he rose again; he ascended into heaven,
he is seated at the right hand of the Father,
and he will come to judge the living and the dead.
I believe in the Holy Spirit,
the holy catholic Church,
the communion of saints,
the forgiveness of sins,
the resurrection of the body,
and the life everlasting.
Amen.

Doctrinal Distinctives

• We believe in the spiritual unity and equality of believers in our Lord Jesus Christ.
• We believe that the Lordship of Christ requires us as disciples to seek to conform our actions, thoughts, and desires in obedience to Him.
• We believe God creates each person with an immutable biological sex - male or female - that reflects the image and likeness of God.
• We believe God designed marriage as a unique conjugal relationship joining one man and one woman in a single, exclusive, life-long union, and God intends sexual intimacy only to occur within that relationship.
• We believe God endows all human life with inherent dignity, and it must be respected and protected from conception to natural death.
• We believe that God has endowed all humans with the natural, and inalienable right of religious freedom to believe, pursue truth, and live within ordered liberty such that no civil government may justly infringe upon it.
• We believe that God, through His Son, Jesus Christ, calls all of us to deny ourselves, take up our cross, and follow Him, knowing that He promises us abundant and eternal life.