Legal Administrative Assistant

alliancedefendingfreedom; Washington (District of Columbia); On-site; USD 54,000 - 80,000; Full time

Job summary

Alliance Defending Freedom is a faith-based legal advocacy organization seeking a highly organized Legal Administrative Assistant to join the International Advocacy team in Washington, D.C. This full-time role coordinates and provides legal administrative support, travel, documentation, and research for the UN and Latin America advocacy efforts. The position requires a bachelor’s degree in law, 2+ years of experience, and strong English writing skills.

U.S. work authorization is required.

Qualifications

• Bachelor's degree or equivalent in law.
• At least 2 years of experience in the field or in a related area.
• Strong writing skills in English (native/bilingual), Spanish and/or French fluency preferred but not a necessity.
• Valid work permit for the United States of America or US citizenship required.

Responsibilities

• Coordinate comprehensive administrative support for the Advocacy Team based in Geneva, New York, and Washington D.C., to ensure efficiency and effectiveness.
• Answer phone calls, welcome visitors, schedule meetings, and manage calendars to ensure smooth daily operations that relate to the Advocacy Team.
• Process invoices, expense reports, and support basic financial administration.
• Act as the primary point of contact for internal stakeholders on matters related to the UN and Latin America advocacy team.
• Work closely with the Directors of Advocacy and members of the different advocacy teams, keeping them informed of upcoming commitments, deadlines, and priorities.
• Coordinate and support internal and external meetings, conference calls, conferences, and advocacy events, including logistics, invitations, agendas, catering when required, minute-taking, and follow-up on action points with Advocacy team members, in Washington D.C and internationally, working together with Operations Team Members where necessary.
• Arrange travel for the various Advocacy team members, their guests, and visitors.
• Prepare, format, file, and maintain legal and advocacy-related documents, filings, correspondence, and records, ensuring accuracy, confidentiality, compliance with internal procedures, confidentiality, and accessibility.
• Conduct legal and policy-related research to support advocacy matters, as required.
• Draft, coordinate, edit, proofread, and format presentations, reports, briefing materials, memos, correspondence, and internal and external communications, including mass emails, with a high level of accuracy, consistency, and attention to detail.
• Maintain and regularly update case file information and documents in the internal case management database in line with internal processes and procedures.
• Assist in preparing cases and matters for review through our Grants and Funding Program as well as capturing updates.
• Be part of our Legal Intake team responsible for reviewing and routing requests for assistance that come into the ministry.
• Proactively monitor and track deadlines, deliverables, and action items to ensure timely follow-up and compliance.

Skills

Legal research

English writing

Time management

Confidential handling

Education

Bachelor's degree in law

Tools

Microsoft Word

Excel

Outlook

Case management software

Job description

Everyone says they want to change the world. We're looking for people who actually will.

Alliance Defending Freedom is a faith-based legal advocacy organization that protects fundamental freedoms and promotes the inherent dignity of all people. Please visit our career site to view our Statement of Faith and Doctrinal Distinctives.

Legal Administrative Assistant

Alliance Defending Freedom is looking for a highly organized Legal Administrative Assistant to join us full-time. As a Legal Administrative Assistant, you are a vital part of the International Advocacy team in Washington, D.C. In this role, you will coordinate and provide legal administrative support to the International Advocacy team and report to the International Advocacy Operations Manager.

Your Essential Responsibilities:

• Coordinate and provide comprehensive administrative support to the Advocacy Team based in Geneva, New York, and Washington D.C., to ensure efficiency and effectiveness.
• Answer phone calls, welcome visitors, schedule meetings, and manage calendars to ensure smooth daily operations that relate to the Advocacy Team.
• Process invoices, expense reports, and support basic financial administration.
• Act as the primary point of contact for internal stakeholders on matters related to the UN and Latin America advocacy team.
• Work closely with the Directors of Advocacy and members of the different advocacy teams, keeping them informed of upcoming commitments, deadlines, and priorities.
• Coordinate and support internal and external meetings, conference calls, conferences, and advocacy events, including logistics, invitations, agendas, catering when required, minute-taking, and follow-up on action points with Advocacy team members, in Washington D.C and internationally, working together with Operations Team Members where necessary. When possible, accompany teams to events to provide on-the-ground support.
• Arrange travel for the various Advocacy team members, their guests, and visitors.
• Prepare, format, file, and maintain legal and advocacy-related documents, filings, correspondence, and records, ensuring accuracy, confidentiality, compliance with internal procedures, confidentiality, and accessibility.
• Conduct legal and policy-related research to support advocacy matters, as required.
• Draft, coordinate, edit, proofread, and format presentations, reports, briefing materials, memos, correspondence, and internal and external communications, including mass emails, with a high level of accuracy, consistency, and attention to detail.
• Maintain and regularly update case file information and documents in the internal case management database in line with internal processes and procedures.
• Assist in preparing cases and matters for review through our Grants and Funding Program as well as capturing updates.
• Be part of our Legal Intake team responsible for reviewing and routing requests for assistance that come into the ministry.
• Proactively monitor and track deadlines, deliverables, and action items to ensure timely follow-up and compliance.

Other Responsibilities (Non-Essential):

• You may be asked to perform related duties or special projects as assigned within the general scope of the position.

Skills You Need To Succeed:

• Strong legal research and analytical skills.
• Strong computer skills, including experience with Microsoft Office software, including Word, Excel, and Outlook.
• Attention to detail and strong time management skills with the ability to adapt to changing priorities.
• Professionally handle confidential information.
• Proactive communication and cultural awareness.
• Clear written and verbal communication skills in a professional, international environment.
• Good judgement and decision making under pressure.
• Anticipate the needs of the team and to be proactive in this regard.
• Coordinate and administer projects and assignments with little supervision.
• Strong organizational and document-management skills.

Education and/or Experience:

• Bachelor's degree or equivalent in law.
• At least 2 years of experience in the field or in a related area.
• Strong writing skills in English (native/bilingual), Spanish and/or French fluency preferred but not a necessity.
• Valid work permit for the United States of America or US citizenship required.

This salary range is reflective of a position based in Washington, D.C. This range is a good faith estimate, and the actual salary may vary based on the candidate's experience, skills, qualifications, and office location.

Washington, D.C. Salary Range

$53,800 - $80,200 USD