Global Legal Admin Associate – Italy Practice

Tarter Krinsky & Drogin LLP; New York (NY); Hybrid; USD 55,000 - 110,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K

Disability insurance

Life insurance

PTO

Job summary

TKD is seeking a Legal Administrative Assistant for the International Practice, Italy Group, to coordinate calendars, draft and format legal documents, and support cross-border engagements. You will liaise with attorneys, clients, and international partners across time zones and travel arrangements, ensuring efficient operations and client-centric service.

The role emphasizes a proactive, flexible professional with strong Microsoft Office and iManage skills, fluency in Italian preferred, and a

Qualifications

• 3+ years of experience in a legal, executive assistant, or professional services support role.
• High proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and legal platforms such as iManage.
• Excellent written and verbal communication, organization, and proofreading skills.
• Strong judgment and discretion in managing confidential information.
• Team-oriented with the ability to work independently and prioritize effectively.
• A flexible, client-service mindset and a polished, professional demeanor.
• Comfort with (and curiosity about) learning new tools—including AI-based legal technologies.
• Fluency in Italian (spoken and written) is preferred.

Responsibilities

• Serve as the first point of contact for clients, guests, and outside parties—via phone, email, and in person—with warmth, discretion, and professionalism.
• Coordinate meetings across time zones, manage conference room logistics, and prepare relevant materials.
• Create, edit, and format legal and business documents (engagement letters, memos, presentations, closing binders).
• Arrange domestic and international travel—from flights and hotels to local transportation and detailed itineraries.
• Handle matter openings, maintain client files (electronic and hard copy), and ensure accuracy and compliance with firm protocols.
• Manage attorney time entries, monthly billing, and expense submissions—ensuring accuracy and meeting key deadlines.
• Prepare expense reports and credit card reconciliations in a timely and detail-oriented manner.
• Support internal projects, marketing efforts, and business development initiatives as needed.
• Proactively manage shifting priorities in a deadline-driven environment.

Skills

MS Office

Adobe Acrobat

iManage

Communication

Organization

Legal support

Tools

iManage

Job description

TKD is seeking a Legal Administrative Assistant for the International Practice, Italy Group, to coordinate calendars, draft and format legal documents, and support cross-border engagements. You will liaise with attorneys, clients, and international partners across time zones and travel arrangements, ensuring efficient operations and client-centric service.

The role emphasizes a proactive, flexible professional with strong Microsoft Office and iManage skills, fluency in Italian preferred, and a