Hybrid Corporate Legal Secretary – Italy Practice

Tarter Krinsky & Drogin; New York (NY); Hybrid; USD 55.000 - 110.000; Vollzeit

Zusammenfassung

Tarter Krinsky & Drogin LLP is seeking an experienced Corporate Legal Secretary in New York to provide high-level legal administrative support to our International practice, focusing on the Italy Practice. You will coordinate attorney schedules, client communications, and day-to-day operations with a client-centric approach.

The role demands exceptional calendar management, confidentiality, and a polished professional presence in a fast-paced, hybrid work environment

Qualifikationen

• High School Diploma or equivalent required; Bachelor's Degree preferred.
• 5+ years of legal secretarial, legal administrative assistant, or comparable law firm experience, preferably supporting corporate or transactional attorneys.
• Exceptional calendar management experience supporting multiple attorneys or senior professionals in a fast-paced environment.
• Fluency in Italian, both written and verbal, is strongly preferred but not required.
• Excellent written, verbal, and proofreading skills.
• Strong organizational, time management, and multitasking abilities with exceptional attention to detail.
• Advanced proficiency in Microsoft Office 365, including Word, Excel, PowerPoint, Outlook, Teams, Adobe Acrobat, iManage, Zoom, and other business applications.
• Ability to manage multiple priorities, meet deadlines, and adapt to changing business needs.
• Demonstrated professionalism, discretion, and sound judgment when handling confidential information.
• Strong problem-solving skills and a proactive, solutions-oriented approach.
• Self-motivated, dependable, and highly collaborative, with a commitment to exceptional client service.
• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Aufgaben

• Serve as a primary point of contact for attorneys, clients, vendors, and other external stakeholders, providing responsive and professional support.
• Manage complex attorney calendars, including meetings, client calls, travel, conferences, and other business commitments, while proactively resolving scheduling conflicts and shifting priorities.
• Coordinate meeting logistics, including conference rooms, videoconferencing, catering, materials, and follow-up items.
• Run conflict checks and prepare engagement letters, retention agreements, and new matter documentation.
• Open, maintain, and organize client matters and related records in accordance with firm procedures.
• Prepare, proofread, revise, and finalize correspondence, agreements, presentations, memoranda, closing binders, and other legal and business documents using Microsoft Office and document management systems.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, and meeting logistics.
• Track key deadlines, attorney commitments, and action items to ensure timely follow-up and execution.
• Support client events, business development initiatives, practice group projects, and other special assignments.
• Build and maintain strong working relationships with attorneys, clients, colleagues, and business partners while anticipating needs and delivering proactive support.
• Collaborate with other administrative team members to ensure seamless support for attorneys, clients, and firm operations.
• Perform other duties as assigned.

Kenntnisse

calendar management

multitasking

organization

communication

proofreading

discretion

client service

collaboration

italian language (written and verbal)

Ausbildung

High School Diploma or equivalent

Bachelor's Degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Teams

Adobe Acrobat

iManage

Zoom

Jobbeschreibung

Tarter Krinsky & Drogin LLP is seeking an experienced Corporate Legal Secretary in New York to provide high-level legal administrative support to our International practice, focusing on the Italy Practice. You will coordinate attorney schedules, client communications, and day-to-day operations with a client-centric approach.

The role demands exceptional calendar management, confidentiality, and a polished professional presence in a fast-paced, hybrid work environment