Corporate Legal Secretary

Justia, Inc.; New York (NY); Hybrid; USD 55,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401K with company match

Paid Time Off (PTO)

Job summary

Tarter Krinsky & Drogin LLP (TKD) seeks an experienced Corporate Legal Secretary to provide high-quality administrative support to our International practice with a focus on the Italy Practice. You will coordinate client matters, attorney schedules, and daily operations with professionalism and confidentiality.

The role requires exceptional calendar management, attention to detail, and proactive collaboration with attorneys and clients in a hybrid New York setting.

Qualifications

• High School Diploma or equivalent required; Bachelor's Degree preferred.
• 5+ years of legal secretarial/administrative experience, preferably in corporate or transactional work.
• Exceptional calendar management experience supporting multiple attorneys.
• Fluency in Italian is strongly preferred but not required.
• Excellent written, verbal, and proofreading skills.

Responsibilities

• Serve as primary contact for attorneys, clients, vendors, and external stakeholders.
• Manage complex attorney calendars, meetings, travel, and conferences, resolving scheduling conflicts.
• Coordinate meeting logistics: rooms, videoconferencing, catering, materials.
• Prepare engagement letters, retention agreements, and new matter docs.
• Open and organize client matters per firm procedures.
• Draft and finalize documents using MS Office and DMS.
• Coordinate domestic and international travel arrangements.
• Track deadlines and action items for timely follow-up.
• Support client events, BD initiatives, and practice group projects.
• Build strong relationships with attorneys and clients.

Skills

Calendar management

Legal secretarial

Italian

Proofreading

Detail oriented

MS Office

Meeting coordination

Education

HS Diploma

Bachelor's degree preferred

Tools

iManage

Zoom

Adobe Acrobat

MS Office 365

Job description

Who you are:

You are a highly motivated self-starter looking to propel your career to the next level in a thriving and collegial professional environment.

Who we are:

Tarter Krinsky & Drogin LLP (TKD) is an entrepreneurial, growing, and highly supportive firm located in the heart of New York City. Our position as a mid-size firm promotes a work environment that fosters relationship building inside and outside of the office.

We care about each other, our clients, the work we do, and the communities in which we live. It’s the kind of environment where every employee can develop into their best professional selves, where everyone’s contributions matter, and where each employee makes a real difference right from the start. TKD is a place to challenge, share ideas, and contribute your ideas and skills as part of an exceptional team. Each day holds an opportunity to make a real impact.

What the role entails:

TKD is seeking an experienced Corporate Legal Secretary to provide effective, high-quality legal administrative support and high-touch, personable assistance to attorneys and clients within our International practice with a primary focus on supporting our vibrant Italy Practice. The ideal candidate will serve as a trusted administrative partner to attorneys, acting as a central point of coordination for client matters, attorney schedules, communications, and day-to-day practice operations.

This role requires exceptional calendar management skills, strong attention to detail, and the ability to proactively manage multiple priorities in a fast-paced legal environment. The successful candidate will exercise sound judgment, maintain confidentiality, and provide concierge-level support while building strong relationships with attorneys, clients, business partners, and colleagues.

The position is highly visible and requires professionalism, responsiveness, and the ability to create a positive experience for both internal and external stakeholders. Strong technical skills, exceptional written and verbal communication abilities, and a proactive, solutions-oriented mindset are essential.

The ideal candidate will possess strong administrative, technical, and organizational skills while exercising sound judgment in various situations. This position is an excellent opportunity for someone looking to join a full-service firm and blossom in their career as we continue to expand to meet our clients' needs.

Administrative Support

• Serve as a primary point of contact for attorneys, clients, vendors, and other external stakeholders, providing responsive and professional support.
• Manage complex attorney calendars, including meetings, client calls, travel, conferences, and other business commitments, while proactively resolving scheduling conflicts and shifting priorities.
• Coordinate meeting logistics, including conference rooms, videoconferencing, catering, materials, and follow-up items.
• Run conflict checks and prepare engagement letters, retention agreements, and new matter documentation.
• Open, maintain, and organize client matters and related records in accordance with firm procedures.
• Prepare, proofread, revise, and finalize correspondence, agreements, presentations, memoranda, closing binders, and other legal and business documents using Microsoft Office and document management systems.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, and meeting logistics.
• Track key deadlines, attorney commitments, and action items to ensure timely follow-up and execution.
• Support client events, business development initiatives, practice group projects, and other special assignments.
• Build and maintain strong working relationships with attorneys, clients, colleagues, and business partners while anticipating needs and delivering proactive support.
• Collaborate with other administrative team members to ensure seamless support for attorneys, clients, and firm operations.
• Perform other duties as assigned.

Qualifications & Skills

• High School Diploma or equivalent required; Bachelor's Degree preferred.
• 5+ years of legal secretarial, legal administrative assistant, or comparable law firm experience, preferably supporting corporate or transactional attorneys.
• Exceptional calendar management experience supporting multiple attorneys or senior professionals in a fast-paced environment.
• Fluency in Italian, both written and verbal, is strongly preferred but not required.
• Excellent written, verbal, and proofreading skills.
• Strong organizational, time management, and multitasking abilities with exceptional attention to detail.
• Advanced proficiency in Microsoft Office 365, including Word, Excel, PowerPoint, Outlook, Teams, Adobe Acrobat, iManage, Zoom, and other business applications.
• Ability to manage multiple priorities, meet deadlines, and adapt to changing business needs.
• Demonstrated professionalism, discretion, and sound judgment when handling confidential information.
• Strong problem-solving skills and a proactive, solutions-oriented approach.
• Self-motivated, dependable, and highly collaborative, with a commitment to exceptional client service.
• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

TKD is currently maintaining a hybrid schedule structured as Tuesdays, Wednesdays, and Thursdays in-office with alternating Mondays and the option to be remote Fridays.

What you’ll love about us:

We care about your professional and personal growth. Training and developing our team members are at the heart of everything we do. We are committed to cultivating development opportunities for you and helping you achieve your targeted career goals. The firm values your unique characteristics. We foster an inclusive and diverse environment where multiple perspectives are appreciated as we understand that our employees play an intricate role in the expansion and success of our firm.

Compensation & benefits:

The good faith base annual salary range for this position is a minimum of $55,000 to a maximum of $110,000. The actual salary rate offered to candidates within that range will depend on a variety of factors, including without limitation, years of relevant experience, applicable education/certification(s), office location, and the candidate's overall qualifications for the position as assessed by the Firm. Market and Firm factors are also considered.

Our generous benefits package includes medical, dental, vision insurance; 401K, disability, life insurance, and Paid Time Off (PTO).

More about the Firm:

TKD is a pre-eminent full-service firm focused on serving middle-market and larger business clients. We provide high-quality personalized service based on our client’s goals.

The strength of the firm lies not only in its experienced attorneys and congenial atmosphere but also in our holistic approach to law – serving businesses and individuals through commercial litigation, general corporate, real estate, construction-related matters, trust and estates, employment & labor law, as well as more specialized areas, including securities, not-for-profit and education, taxation, business-related immigration matters, international law, intellectual property, and bankruptcy, among others.

Our lawyers have also garnered several prestigious recognitions for their contributions to the profession and their clients. We have been selected by Crain’s NY Business as a Best Places to Work in New York City and listed on the National Law Journal’s Hot List of the top 20 mid-sized firms in the nation. Many of our lawyers are ranked in Chambers USA and included among Best Lawyers and Super Lawyers.

TKD is an Equal Opportunity Employer. We embrace equal employment opportunity and inclusiveness. We prohibit discrimination based on, among other characteristics, race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, immigration or citizenship status, age, disability, genetic information (including family medical history), political affiliation, status as a veteran or active military service member, and pregnancy and lactation accommodations, in our employment practices including, but not limited to, recruiting, hiring, and promoting.

TKD will not accept unsolicited resumes from search firms for this employment opportunity. All resumes submitted by search firms to any employee at TKD via mail, email, fax, the Internet, or in any other form and/or method without a valid written search agreement in place will be deemed the sole property of TKD. TKD will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.