Global Legal Admin Assistant – Italy Practice

Tarter Krinsky & Drogin LLP; New York (NY); Hybrid; USD 55,000 - 110,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K

Disability insurance

Life insurance

PTO

Hybrid in-office schedule

Job summary

Tarter Krinsky & Drogin, in New York, seeks a Legal Administrative Assistant for the Italy Practice Group. You will coordinate calendars across time zones, draft and format legal documents, arrange international travel, and manage matter openings with a client-first focus.

Join a dynamic, global team using AI-powered tools to streamline workflows and deliver exceptional service. A strong candidate has 3+ years in legal support and Italian language compatibility, with hybrid in-office scheduling.

Qualifications

• 3+ years of experience in a legal, executive assistant, or professional services support role.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and iManage.
• Excellent written and verbal communication, organization, and proofreading skills.
• Strong judgment and discretion handling confidential information.
• Team-oriented with ability to work independently and prioritize.
• Flexible, client-service mindset and professional demeanor.
• Comfort with learning new tools—including AI-based legal technologies.
• Fluency in Italian (spoken and written) preferred.
• In compliance with federal law, identity verification and E-verify may be required.

Responsibilities

• Serve as the first point of contact for clients, guests, and outside parties with warmth and professionalism.
• Coordinate meetings across time zones and manage conference room logistics.
• Create, edit, and format legal and business documents (engagement letters, memos, presentations).
• Arrange domestic and international travel with detailed itineraries.
• Maintain client files and matter openings in multiple formats.
• Manage attorney time entries, monthly billing, and expense submissions.
• Prepare expense reports and credit card reconciliations accurately and timely.
• Support internal projects, marketing efforts, and business development as needed.
• Proactively manage shifting priorities in a deadline-driven environment.

Skills

Legal admin experience

Microsoft Office

Adobe Acrobat

iManage

Calendar management

Client service

Italian fluency (preferred)

AI tools in legal tech

Tools

AI-based legal tools

Job description

Tarter Krinsky & Drogin, in New York, seeks a Legal Administrative Assistant for the Italy Practice Group. You will coordinate calendars across time zones, draft and format legal documents, arrange international travel, and manage matter openings with a client-first focus.

Join a dynamic, global team using AI-powered tools to streamline workflows and deliver exceptional service. A strong candidate has 3+ years in legal support and Italian language compatibility, with hybrid in-office scheduling.