Global Health Exec Assistant & Admin Coordinator

Harvard University; Massachusetts; Hybrid; USD 70,000 - 110,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision insurance

Retirement plans

Tuition assistance and reimbursement

Job summary

Harvard University’s Global Health Institute (HGHI) seeks an experienced Executive Assistant to provide high-level support to the Faculty Director and coordinate administrative activities across HGHI. This role will support the Faculty Director’s appointment at Harvard Medical School and require exceptional judgement in a fast-paced, international environment.

The position emphasizes managing calendars, travel logistics, and complex stakeholder relationships with Harvard teams and external

Qualifications

• Minimum five years of related executive support experience.
• Strong calendar and complex travel coordination skills.
• Ability to handle confidential information with tact.
• Excellent written and verbal communication.
• Proven ability to collaborate with diverse stakeholders across Harvard.

Responsibilities

• Provide executive support to the Faculty Director and coordinate schedules.
• Manage complex calendars across time zones and travel logistics.
• Prepare briefing materials and draft correspondence.
• Coordinate meetings with internal and external partners.
• Maintain organized filing and assist with administrative systems.

Skills

Executive support

Calendar management

Travel coordination

Communication

Stakeholder management

Education

Bachelor's degree preferred

Tools

Microsoft Office

Google Workspace

Job description

Harvard University’s Global Health Institute (HGHI) seeks an experienced Executive Assistant to provide high-level support to the Faculty Director and coordinate administrative activities across HGHI. This role will support the Faculty Director’s appointment at Harvard Medical School and require exceptional judgement in a fast-paced, international environment.

The position emphasizes managing calendars, travel logistics, and complex stakeholder relationships with Harvard teams and external