Global Executive Assistant | AI-Savvy & Multizone Support

Equinix, Inc.; Redwood City (CA); On-site; USD 84,000 - 126,000; Full time

Benefits offered by this job

Employee Assistance Program

Bonus eligibility

Comprehensive Benefits Package

Job summary

Equinix, Inc. in Redwood City is seeking an Executive Assistant to thrive in a dynamic, fast-paced environment. You will manage calendars and travel, coordinate meetings across time zones, and serve as a reliable point of contact for executives.

The ideal candidate has 5+ years supporting senior leaders, excels at organization and communication, and is comfortable leveraging AI to boost productivity. The role offers a comprehensive benefits package and opportunities to influence cross-team

Qualifications

• 5+ years’ work experience supporting senior executives in a global corporate environment.
• Advanced proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Ability to prioritize and manage multiple priorities in a fast-paced setting.
• Excellent organizational and time-management skills with strong attention to detail.
• Proactive problem-solving and strong written and verbal communication.
• Comfort with AI to improve insights and productivity.
• Experience working in a culturally diverse and global company preferred.

Responsibilities

• Manage calendar and travel schedules across multiple time zones, coordinating meetings and resolving conflicts.
• Act as the point of contact between executives and internal/external partners.
• Build collaborative relationships with other Executive Assistants across the company.
• Prepare, review, and track expense reports.
• Manage purchase orders and approve invoices for payment.
• Organize meetings, prepare materials, take notes, and track action items.
• Plan and organize special events.
• Coordinate special projects as needed.
• Support department-wide events and initiatives.
• Demonstrate discretion and maintain confidentiality.
• Additional ad hoc duties as assigned.

Skills

Executive support

Discretion & confidentiality

Communication skills

AI fluency

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Microsoft Visio

Microsoft Teams

SharePoint

Job description

Equinix, Inc. in Redwood City is seeking an Executive Assistant to thrive in a dynamic, fast-paced environment. You will manage calendars and travel, coordinate meetings across time zones, and serve as a reliable point of contact for executives.

The ideal candidate has 5+ years supporting senior leaders, excels at organization and communication, and is comfortable leveraging AI to boost productivity. The role offers a comprehensive benefits package and opportunities to influence cross-team