Global Executive Admin Assistant to VPs

PepsiCo; Purchase (NY); On-site; USD 67,000 - 104,000; Full time

Benefits offered by this job

Benefits package

Job summary

PepsiCo is seeking an experienced Administrative Assistant to support 3–4 Vice Presidents across Intl CCO & New Revenue Streams in daily operations, calendar management, and travel planning. You will coordinate meetings, prepare presentations, and handle confidential information with professionalism.

Responsibilities include managing complex calendars across time zones, arranging domestic and international travel, and supporting budget tracking and expense reports.

Qualifications

• 5+ years supporting senior executives in a fast-paced environment.
• Experience with international teams and multiple time zones.
• Ability to manage multiple priorities with precision.
• Highly organized, detail-oriented, proactive in anticipating needs.
• Strong judgment and discretion handling confidential matters.
• Flexible hours to match business needs (early mornings / after hours).
• Excellent communication, interpersonal and problem-solving skills.

Responsibilities

• Calendar & Meeting Management: Manage complex calendars across time zones.
• Travel Coordination: Arrange domestic and international travel, flights, accommodations.
• Event & Meeting Logistics: Plan internal/external meetings and team events.
• Confidential Information Handling: Handle sensitive information with discretion.
• Expense & Budget Support: Prepare and reconcile expense reports; assist budget tracking.
• Document & Presentation Creation: Produce high-quality PowerPoint presentations and docs.
• Digital File & Knowledge Management: Maintain organized digital files and drives.
• Office Operations: Manage supplies and tools for team efficiency.
• Culture & Engagement: Coordinate team-building and recognition activities.
• Stakeholder Communication: Serve as a point of contact for stakeholders.

Skills

5+ years experience

Multinational time zones

Prioritization & agility

Organization & attention to detail

Discretion with confidential matters

Flexible hours

Strong communication & problem-solving

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Concur

Adobe Acrobat

Apple iOS / Mac proficiency

Job description

PepsiCo is seeking an experienced Administrative Assistant to support 3–4 Vice Presidents across Intl CCO & New Revenue Streams in daily operations, calendar management, and travel planning. You will coordinate meetings, prepare presentations, and handle confidential information with professionalism.

Responsibilities include managing complex calendars across time zones, arranging domestic and international travel, and supporting budget tracking and expense reports.