Exec Admin Assistant - New Revenue Streams

PepsiCo; Purchase (NY); On-site; USD 67,000 - 104,000; Full time

Benefits offered by this job

Benefits package

Job summary

PepsiCo is seeking an experienced Administrative Assistant to support 3–4 Vice Presidents across Intl CCO & New Revenue Streams in daily operations, calendar management, and travel planning. You will coordinate meetings, prepare presentations, and handle confidential information with professionalism.

Responsibilities include managing complex calendars across time zones, arranging domestic and international travel, and supporting budget tracking and expense reports.

Qualifications

• 5+ years supporting senior executives in a fast-paced environment.
• Experience with international teams and multiple time zones.
• Ability to manage multiple priorities with precision.
• Highly organized, detail-oriented, proactive in anticipating needs.
• Strong judgment and discretion handling confidential matters.
• Flexible hours to match business needs (early mornings / after hours).
• Excellent communication, interpersonal and problem-solving skills.

Responsibilities

• Calendar & Meeting Management: Manage complex calendars across time zones.
• Travel Coordination: Arrange domestic and international travel, flights, accommodations.
• Event & Meeting Logistics: Plan internal/external meetings and team events.
• Confidential Information Handling: Handle sensitive information with discretion.
• Expense & Budget Support: Prepare and reconcile expense reports; assist budget tracking.
• Document & Presentation Creation: Produce high-quality PowerPoint presentations and docs.
• Digital File & Knowledge Management: Maintain organized digital files and drives.
• Office Operations: Manage supplies and tools for team efficiency.
• Culture & Engagement: Coordinate team-building and recognition activities.
• Stakeholder Communication: Serve as a point of contact for stakeholders.

Skills

5+ years experience

Multinational time zones

Prioritization & agility

Organization & attention to detail

Discretion with confidential matters

Flexible hours

Strong communication & problem-solving

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Concur

Adobe Acrobat

Apple iOS / Mac proficiency

Job description

Overview

To provide high-level administrative and operational support to 3 to 4 Vice Presidents across Intl CCO & New Revenue Streams including functions such as Revenue Management, Licensing & Merchandising, Canisters and Import & Export, Business Models & D2C, ensuring the smooth execution of daily activities, effective calendar and travel management, and coordination of meetings and departmental projects.

Overview

To provide high-level administrative and operational support to 3 to 4 Vice Presidents across Intl CCO & New Revenue Streams including functions such as Revenue Management, Licensing & Merchandising, Canisters and Import & Export, Business Models & D2C, ensuring the smooth execution of daily activities, effective calendar and travel management, and coordination of meetings and departmental projects.

Responsibilities

• Calendar & Meeting Management: Own and manage complex calendars, schedule meetings and cross-functional engagements, and ensure alignment across time zones and stakeholders.
• Travel Coordination: Arrange domestic and international travel, including flights, accommodation, ground transportation, and itineraries.
• Event & Meeting Logistics: Plan and execute internal and external meetings, team offsites, and departmental events with precision and attention to detail.
• Confidential Information Handling: Manage sensitive and proprietary information with discretion and integrity.
• Expense & Budget Support: Prepare and reconcile expense reports (T&E) and P-card transactions using Concur; support budget tracking as needed.
• Document & Presentation Creation: Develop high-quality PowerPoint presentations and departmental documents, incorporating visuals, charts, and data.
• Digital File & Knowledge Management: Maintain organized digital files, shared drives, and internal databases for easy access and version control.
• Office Operations: Monitor and manage office supplies, tools, and resources to support team efficiency.
• Culture & Engagement: Help coordinate team-building activities, recognition programs, and networking events to foster a positive team culture.
• Stakeholder Communication: Serve as a point of contact for internal and external stakeholders, ensuring timely and professional interactions.

Compensation and Benefits

• The expected compensation range for this position is between $66,700 - $103,900.
• Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

Qualifications

• Minimum 5 years of experience supporting senior-level executives in a fast-paced, dynamic environment.
• Experience working with international teams and different time zones.
• Proven ability to manage multiple priorities with agility and precision.
• Highly organized, detail-oriented, and proactive in anticipating needs.
• Strong judgment and discretion in handling confidential matters.
• Flexibility to adjust work hours based on business needs (e.g., early mornings, after hours).
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Skilled in Apple products (Mac, iPad, iPhone) and iOS applications; Adobe Acrobat proficiency required.
• Strong communication, interpersonal, and problem-solving skills.