Global Events Operations & Systems Coordinator

GreenLight Workforce Solutions Inc; United States; On-site; USD 55,000 - 83,000; Full time

Job summary

OpenAI in San Francisco is seeking a Global Events Systems & Operations Coordinator for a 6-month contract. You will maintain trackers, templates, and budgets, coordinating with Procurement, Legal, Finance, and Accounts Payable across regions and programs.

You will work from the office three days per week, collaborate with multiple stakeholders, and leverage AI tools like ChatGPT and Codex to streamline workflows while ensuring accuracy and confidentiality.

Qualifications

• Minimum 2 years in events operations, systems coordination, or related role.
• Experience maintaining trackers, templates, and cross-project docs.
• Strong spreadsheet skills with attention to detail and reconciliation.
• Clear written and verbal communication; ability to follow up across teams and vendors.
• Experience with AI tools like ChatGPT or Codex encouraged.

Responsibilities

• Maintain events trackers, templates, reporting views, and guidance in Airtable, Zip, Planned, and Google Workspace.
• Coordinate contract and purchase requests with Procurement and Legal; ensure complete documentation.
• Track budgets, invoices, and payments with Event Managers, Finance, and Accounts Payable; flag discrepancies.
• Coordinate vendor onboarding and cross-functional handoffs with owners, deadlines, next steps.
• Follow through on actions, provide concise Slack updates, escalate blockers to Events Ops Manager.
• Implement workflow improvements and use AI tools to reduce repetitive work while protecting accuracy.

Skills

Events ops

Spreadsheet skills

Communication

Independent work

AI tools

Tools

Airtable

Zip

Planned

Google Workspace

Slack

ChatGPT

Codex

Job description

OpenAI in San Francisco is seeking a Global Events Systems & Operations Coordinator for a 6-month contract. You will maintain trackers, templates, and budgets, coordinating with Procurement, Legal, Finance, and Accounts Payable across regions and programs.

You will work from the office three days per week, collaborate with multiple stakeholders, and leverage AI tools like ChatGPT and Codex to streamline workflows while ensuring accuracy and confidentiality.