Global Events Operations Specialist

Yahoo Holdings Inc.; Mountain View (CA); Hybrid; USD 44,000 - 91,000; Full time

Benefits offered by this job

Healthcare

401k

Education stipends

Job summary

Yahoo Holdings Inc. in Mountain View, CA, is seeking an Event Operations Coordinator to support planning, execution, and oversight of Yahoo's B2B, B2C, and internal events. This is a highly-visible role requiring professionalism, sound judgment, agility, grit and a sense of humor.

This role emphasizes organization, multi-tasking, and collaboration; you will manage registrations, travel logistics, reporting, vendor contracts, and cross-functional communication with a dynamic, fast-paced team.

Qualifications

• Bachelor's degree or equivalent experience.
• Minimum 2 years experience in a corporate or agency environment.
• Experience in an administrative, operations, project coordination, events, or related support role.
• Highly organized with exceptional attention to detail and the ability to manage multiple priorities in a fast-paced environment.
• Strong project coordination and time management skills with the ability to meet deadlines and follow through on deliverables.
• Comfortable managing administrative processes, including purchase orders, invoices, contract routing, and payment tracking.
• Ability to learn new systems and processes quickly with a proactive, solutions-oriented mindset.
• Highly proficient in the entire Google Suite.
• Interest in exploring emerging AI tools to continuously improve daily event operations and data reporting efficiency.

Responsibilities

• Manage multiple projects simultaneously by tracking deliverables, timelines, and key milestones to ensure successful execution.
• Coordinate event registration by creating and managing registration forms, monitoring attendee lists, and maintaining event data across platforms, heavily weighted in Google Docs, JiffleNow, and SplashThat.
• Develop and maintain presentation materials and meeting decks using Google Slides.
• Collect, organize, and maintain project data, event metrics, and reporting using Google Sheets.
• Coordinate travel logistics, including hotel room blocks, transportation manifests, and other attendee travel-related tasks.
• Leverage spreadsheet automation and AI tools within Google Sheets to organize, synthesize, and report on event metrics, attendee attendance, and project budgets.
• Identify opportunities to replace manual administrative tasks with AI-assisted workflows and automated processes to improve turn-around times and project delivery.
• Prepare, pack, ship, and organize event materials and supplies, including lifting and moving materials weighing up to 50 lbs.
• Serve as the primary point of contact for vendor contract and payment processes, coordinating contract execution, purchase orders, invoice submission, payment tracking, and cross-functional communication to ensure timely processing and project continuity.
• Provide ongoing administrative and operational support to ensure the efficient planning, coordination, and execution of global events and experiential marketing activities.

Skills

Project coordination

Time management

Attention to detail

Google Suite proficiency

Communication

Problem solving

Adaptable

Education

Bachelor's degree or equivalent experience

Tools

Google Docs

Google Sheets

Google Slides

SplashThat

Job description

Yahoo Holdings Inc. in Mountain View, CA, is seeking an Event Operations Coordinator to support planning, execution, and oversight of Yahoo's B2B, B2C, and internal events. This is a highly-visible role requiring professionalism, sound judgment, agility, grit and a sense of humor.

This role emphasizes organization, multi-tasking, and collaboration; you will manage registrations, travel logistics, reporting, vendor contracts, and cross-functional communication with a dynamic, fast-paced team.