Global Events Operations Coordinator (Hybrid)

Yahoo Holdings Inc. in; Mountain View (CA); Hybrid; USD 44,000 - 91,000; Full time

Benefits offered by this job

Flexible hybrid work

Job summary

Yahoo is seeking an Event Operations Coordinator to support the Global Events and Experiential Marketing team. This role focuses on strategic planning, execution, and oversight of Yahoo's B2B, B2C, and internal events, requiring professionalism, agility, and a sense of humor.

You'll manage multiple projects, coordinate registrations, prepare decks in Google Slides, report on event metrics in Google Sheets, and coordinate travel logistics while leveraging AI-powered workflows to improve

Qualifications

• Bachelor's degree or equivalent experience.
• Minimum 2 years experience in a corporate or agency environment.
• Experience in an administrative, operations, project coordination, events, or related support role.
• Highly organized with exceptional attention to detail and the ability to manage multiple priorities in a fast-paced environment.
• Strong project coordination and time management skills with the ability to meet deadlines and follow through on deliverables.
• Comfortable managing administrative processes, including purchase orders, invoices, contract routing, and payment tracking.
• Ability to learn new systems and processes quickly with a proactive, solutions-oriented mindset.
• Highly proficient in the entire Google Suite.
• Interest in exploring emerging AI tools to continuously improve daily event operations and data reporting efficiency.
• Ability to thrive in a fast-paced, creative environment and workplace while contributing to a well-respected, high-functioning group of go-getters.

Responsibilities

• Manage multiple projects simultaneously by tracking deliverables, timelines, and key milestones to ensure successful execution.
• Coordinate event registration by creating and managing registration forms, monitoring attendee lists, and maintaining event data across platforms, heavily weighted in Google Docs, JiffleNow, and SplashThat.
• Develop and maintain presentation materials and meeting decks using Google Slides.
• Collect, organize, and maintain project data, event metrics, and reporting using Google Sheets.
• Coordinate travel logistics, including hotel room blocks, transportation manifests, and other attendee travel-related tasks.
• Leverage spreadsheet automation and AI tools within Google Sheets to organize, synthesize, and report on event metrics, attendee attendance, and project budgets.
• Identify opportunities to replace manual administrative tasks with AI-assisted workflows and automated processes to improve turn-around times and project delivery.
• Prepare, pack, ship, and organize event materials and supplies, including lifting and moving materials weighing up to 50 lbs.
• Serve as the primary point of contact for vendor contract and payment processes, coordinating contract execution, purchase orders, invoice submission, payment tracking, and cross-functional communication to ensure timely processing and project continuity.
• Provide ongoing administrative and operational support to ensure the efficient planning, coordination, and execution of global events and experiential marketing activities.

Skills

Event coordination

Project coordination

Time management

Communication

Budgeting

Data reporting

Google Suite

Education

Bachelor's degree or equivalent experience

Tools

Google Docs

Google Slides

Google Sheets

JiffleNow

SplashThat

Job description

Yahoo is seeking an Event Operations Coordinator to support the Global Events and Experiential Marketing team. This role focuses on strategic planning, execution, and oversight of Yahoo's B2B, B2C, and internal events, requiring professionalism, agility, and a sense of humor.

You'll manage multiple projects, coordinate registrations, prepare decks in Google Slides, report on event metrics in Google Sheets, and coordinate travel logistics while leveraging AI-powered workflows to improve