Global Employee Services & Immigration Specialist

Florida State University; Tallahassee (FL); On-site; USD 39,000 - 47,000; Full time

Benefits offered by this job

World-renowned lab

Scientific discovery impact

Collaborative growth

Job summary

Florida State University’s National High Magnetic Field Laboratory invites applications for an Administrative Specialist – Employee Services. This full-time, on-site role in Tallahassee supports international hiring, onboarding, and compliance for NHMFL.

You will manage visas, export controls, and employment eligibility while partnering with university offices to ensure timely, accurate processing. The position requires a bachelor’s degree with 2 years of experience, or a high school diploma

Qualifications

• A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience.
• Note: post-high school education may substitute for experience at the equivalent rate.

Responsibilities

• Coordinates international hiring for A&P, USPS, Faculty, OPS, and courtesy appointments, reviews hiring actions for compliance, processes offers in OMNI, prepares offer letters and salary documentation, and ensures required approvals.
• Manages Smart Onboarding requirements through completion and serves as a resource to hiring managers, coordinators, and candidates regarding international employment processes.
• Serves as the primary contact for immigration-related employment matters at the MagLab, coordinates J-1, H-1B, and Green Card visa applications, extensions, renewals, and amendments in collaboration with university immigration offices.
• Reviews eligibility and documentation, tracks visa and employment authorization deadlines, maintains immigration records, and provides guidance to employees and departments to ensure continued compliance with federal requirements.
• Administers export control reviews for international hires and visitors through RAMP, initiates and monitors submissions, coordinates with departments, candidates, and compliance offices, and processes amendments as needed.
• Coordinates I-9 and employment eligibility verification for international employees, including required reverifications.
• Tracks authorization expiration dates, maintains accurate immigration, hiring, onboarding, and compliance records, and assists with audits, reporting, and compliance reviews.
• Provides operational support to the employee services team and backup assistance for domestic recruitment and hiring.
• Assists with special projects, process improvements, and administrative initiatives.
• Collaborates with employee services staff, departments, and university partners to improve services and efficiency while providing responsive support for HR-related inquiries.

Education

Bachelor's degree

High school diploma or equivalent

Job description

Florida State University’s National High Magnetic Field Laboratory invites applications for an Administrative Specialist – Employee Services. This full-time, on-site role in Tallahassee supports international hiring, onboarding, and compliance for NHMFL.

You will manage visas, export controls, and employment eligibility while partnering with university offices to ensure timely, accurate processing. The position requires a bachelor’s degree with 2 years of experience, or a high school diploma