Global Documentation Specialist

Scoular; Omaha (NE); On-site; USD 45,000 - 65,000; Full time

Job summary

Scoular is seeking an International Documentation Assistant to compile and verify import/export documents to ensure timely shipments and full contract payment. You will interact with banks, customers, suppliers, and logistics teams globally, delivering clear instructions and maintaining document status across time zones.

The role requires attention to detail, independence, proactive problem solving, and strong MS Office skills.

Qualifications

• Detail-oriented and accurate in handling documentation and contracts.
• Ability to work independently and proactively to resolve issues.
• Strong time management and multi-tasking to meet due dates.
• Clear communication when instructing sellers & customers across borders.

Responsibilities

• Review contracts, shipping instructions, and Letters of Credit for accuracy.
• Collect and assemble required documentation (phytosanitary certificates, certificates, bills of lading).
• Ensure documents are complete and presented to customers/banks before due dates.
• Coordinate with merchants, logistics, trade finance, banks, suppliers, and customers globally.
• Respond to inquiries and provide shipment updates to stakeholders.
• Maintain transparency on progress and ensure timely document delivery.

Skills

Attention to detail

Independent work

Time management

Communication

MS Office

Organizational skills

Tools

MS Office

Job description

Scoular is seeking an International Documentation Assistant to compile and verify import/export documents to ensure timely shipments and full contract payment. You will interact with banks, customers, suppliers, and logistics teams globally, delivering clear instructions and maintaining document status across time zones.

The role requires attention to detail, independence, proactive problem solving, and strong MS Office skills.