Global Automation Project Coordinator

Thermosystems; Port Washington (WI); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Annual bonus

401(k) with company match

Medical, dental, and vision coverage

Paid time off

Job summary

Thermo Systems, LLC seeks a Project Coordinator to support automation and control system integration projects across the PMO. You will coordinate meetings, manage documentation, and support reporting to ensure on-time delivery and quality outcomes.

In this role you will collaborate with Engineering, Procurement, Field/Operations, and customers across the Stage-Gate process, tracking schedules, risks, changes, and ensuring accurate communication and record-keeping throughout the project lifecycle.

Qualifications

• 0–5 years of experience in project coordination, project administration, or operations support (industrial, construction, or technical environments preferred).
• Bachelor’s degree in business, engineering, construction management, operations, or related field preferred.
• Equivalent practical experience will be considered in lieu of a degree.
• Familiarity with basic project management concepts (scope, schedule, cost, risk, and change control) is a plus.

Responsibilities

• Coordinate internal and customer meetings, agendas, notes, action items, and follow-ups.
• Maintain stakeholder lists and support project communication plans.
• Serve as a coordination point across Engineering, Procurement, Field/Operations, subcontractors, and customers.
• Ensure timely follow-through on project updates, deliverables, and communications.
• Support Stage-Gate model execution and document management.

Skills

Strong organizational skills

Effective communication

Detail-oriented

Independent worker

MS Office proficiency

Experience with project tools

Education

Bachelor’s degree in business, engineering, construction management, operations, or related field

Equivalent practical experience considered

Tools

MS Project

Smartsheet

SharePoint

Teams

Jira

Job description

Thermo Systems, LLC seeks a Project Coordinator to support automation and control system integration projects across the PMO. You will coordinate meetings, manage documentation, and support reporting to ensure on-time delivery and quality outcomes.

In this role you will collaborate with Engineering, Procurement, Field/Operations, and customers across the Stage-Gate process, tracking schedules, risks, changes, and ensuring accurate communication and record-keeping throughout the project lifecycle.