Gifts and Data Coordinator

Manhattan University; New York (NY); On-site; USD 52,000 - 57,000; Full time

Job summary

Manhattan University seeks a Gifts and Data Coordinator responsible for managing donor data entry and ensuring accurate records within their advancement services. The role entails processing donations, generating reports, and maintaining data integrity, contributing to effective fundraising efforts. Ideal candidates will have strong attention to detail and effective communication skills.

Qualifications

• 1-year experience with The Raisers Edge database preferred.
• Extremely accurate data entry; excellent eye for detail.
• Effective verbal and written communication skills.

Responsibilities

• Ensure accurate and timely data entry in Raisers Edge NXT.
• Oversee processing of donations including online and pledge payments.
• Generate and prepare reports for team members.

Skills

Data Entry Accuracy

Excel

Communication

Multi-tasking

Education

Bachelor's degree preferred

Tools

The Raisers Edge

Microsoft Office Suite

Job description

Position Title: Gifts and Data Coordinator

Salary: $52,000 - $57,000

Reports Directly To: Director of Advancement Services

Supervisory Responsibility: None

Works Directly With: Development Office team members

Position Summary

The Gifts and Data Coordinator is responsible for overseeing the daily entry of gifts into Manhattan Universitys donor database, ensuring all data is recorded accurately and promptly. This role also includes maintaining and updating constituent information in accordance with the Universitys data standards. The Coordinator also supports and cross-trains with the Director of Advancement Services, assisting with complex gift processing and data entry issues, and providing timely problem resolution.

Essential Job Functions

• Ensure accurate and timely data entry in the Raisers Edge NXT database, including donor information, gift tracking, pledges and alumni/ fundraising event details.
• Oversee the processing of donations, including online, offline, matching gifts, pledge payments, and event-based gifts.
• Generate and prepare reports, queries, exports and lists for team members.
• Effectively finds solutions to database problems that relate to gift and/or constituent records; proactively leads regular database hygiene and maintenance efforts, including duplicate record management and periodic audits.
• Provides expedited problem solving for complex gift and data entry questions from other team members.
• Maintains a working knowledge of all Development Operations data systems, including The Raisers Edge, LexisNexis, GiveCampus, Omatic, and others as necessary.
• Manage tracking of donor acknowledgements and other donor communications
• Processes, validates and imports monthly gifts on a regular schedule.
• Assists with special events (including some evenings and occasional weekends) as necessary.
• Maintains donor confidence and protects Manhattan Universitys interests by keeping information confidential.
• Contribute to team effort by accomplishing other duties as assigned.
  
  

Knowledge and Experience

• Bachelors degree preferred, some higher education required.
• 1-year experience with The Raisers Edge database preferred.
• Microsoft Office Suite experience, with emphasis on Excel and Word.
• Extremely accurate data entry; excellent eye for detail.
• Previous experience with data entry preferred.
• Demonstrated experience following precise multi-step procedures and meeting deadlines.
• Experience prioritizing and organizing multiple and complex tasks.
• Effective verbal and written communication skills.
  
  

Success Factors

A successful candidate will be a versatile multi-tasker with the proven ability to organize and prioritize multiple urgent tasks, follow procedures, and meet deadlines. The ideal candidate will be committed to accuracy, developing procedures and documentation to ensure consistent success with complex processes. An interest in fundraising is essential. The candidate should demonstrate strong communication skills, effectively sharing ideas, concerns, and solutions with the Director of Advancement Services and a team of colleagues with diverse work styles. The ability to work independently, along with flexibility and creativity in planning and problem-solving, is key. A proven ability to learn quickly, take initiative, and be accountable for results is important, as is the capacity to understand the broader context while maintaining attention to detail.

Founded in 1853, Manhattan University is an independent Catholic Lasallian institution located in Riverdale, NY that embraces students of all faiths, cultures, and traditions. The mission of the University is to provide a dynamic student-centered educational experience that prepares graduates for lives of personal development, professional success, civic engagement, and service to their fellow human beings. We expect our faculty, administration, and staff to be knowledgeable about our mission and to make a positive contribution to the mission. Applicants from historically under-represented segments of the population are encouraged to apply, as well as those attracted to a university with a Catholic identity. We are committed to a diverse campus community. AA/EO Employer M/F/D/V