Gift Processing Specialist

Lamar University; Beaumont (TX); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health, dental & vision insurance

Life insurance

Texas Retirement plans

Tuition covered for employees

Paid time off

Job summary

Lamar University in Beaumont, Texas is seeking a Gift Processing Specialist to lead the receipt, processing, recording, and acknowledgment of charitable contributions. You will ensure accurate recording of gifts and pledges, maintain compliance with CASE standards and IRS regulations, and support donor stewardship and reporting.

Collaboration with University Advancement, Finance, HR, Payroll, and other campus units will ensure proper gift administration, payroll deduction processing, and data

Qualifications

• Associate's degree or 2-year college equivalent or experience required.
• Minimum of 2 years in gift processing, donor services, or related administrative functions.

Responsibilities

• Receive, review, process, and record charitable contributions including cash, checks, and card payments.
• Generate donor acknowledgments and tax receipts; ensure compliance with policies and standards.
• Analyze gifts to determine campaign designations and resolve discrepancies.
• Prepare reports supporting donor stewardship and compliance.
• Collaborate with campus departments to ensure proper gift administration and record management.
• Update constituent records and assist with gift entry operations.

Skills

Attention to detail

Numerical accuracy

Communication skills

Multi-tasking

Education

Associate's degree or 2-year college

Tools

University Advancement database

Excel

Job description

Job Summary

The Gift Processing Specialist serves as the primary administrator for the receipt, processing, recording, and acknowledgment of charitable contributions to Lamar University. This position ensures the accurate and timely recording of gifts and pledges; maintains compliance with university policies, CASE standards, IRS regulations, Texas State University System requirements, and State of Texas guidelines; and supports fundraising, donor stewardship, and reporting activities. The position serves as a key liaison among donors, University Advancement, Finance, Human Resources, Payroll, and campus departments to ensure the integrity of gift records and donor data.

Special Note: We are unable to provide visa sponsorship for this position. Candidates must be authorized to work in the United States without the need for sponsorship now or in the future.

Essential Job Functions

• Receive, review, process, and record all charitable contributions, including cash, checks, credit cards, ACH transactions, payroll deductions, matching gifts, pledges, and gifts-in-kind. Prepare deposit documentation, process gifts in the University Advancement database, generate donor acknowledgments and tax receipts, and ensure compliance with university gift acceptance policies, CASE standards, IRS regulations, TSUS requirements, and State of Texas guidelines.
• Analyze gifts and pledge documentation to determine appropriate campaign, appeal, fund, designation, and account coding; research and resolve gift-related discrepancies to ensure accurate recording and reporting.
• Generate and distribute gift, donor, pledge, and fundraising reports, including daily major gift reports, quarterly TSUS Board of Regents reports, and other reports supporting donor stewardship, fundraising, and compliance activities.
• Monitor and administer outstanding pledges and the corporate matching gift program by tracking commitments, processing matching requests, issuing reminders, conducting follow‑up communications, and maintaining accurate records of pending and completed gifts.
• Collaborate with University Advancement staff, Finance, Human Resources, Payroll, and other campus departments to ensure proper gift administration, payroll deduction processing, regulatory compliance, donor stewardship, and record management.
• Provide administrative and database support, including updating constituent records, processing correspondence and mail, responding to inquiries, maintaining online giving information, assisting with gift entry operations, and recommending process improvements to enhance efficiency and data integrity.

Minimum and Desired Qualifications

Minimum Qualifications:

• Associate's degree or two-year college equivalent or experience required or one to two (1-2) years of directly related experience.
• A minimum of two (2) years of experience in gift processing, donor services, advancement services, fundraising operations, accounting, or related administrative functions.

Desired Qualifications:

• Experience in higher education, healthcare, foundation, or nonprofit fundraising environments.
• Knowledge of IRA charitable giving regulations and gift acceptance practices.
• Experience with electronic payment platforms and online giving systems.

Supplemental Information

Key Competencies:

• Strong attention to detail, accuracy, and dependability.
• Ability to manage multiple projects simultaneously while meeting strict deadlines.
• Use of judgment, sensitivity, and discretion in handling confidential materials and situations.
• Excellent numerical, organization, proofreading, customer service, and written and oral communication skills required.
• Possess general office skills, business communication skills, and experience working with the public.
• Experience using computers including word processing and spreadsheets.

Physical Requirements:

The essential functions of this position require the capacity to remain seated for prolonged durations.

Job Conditions:

Standard work hours are Monday through Friday, 8:00 am - 5:00 pm. Occasional overtime may be required based on gift volume and the operational needs of the department.

Who We Are:

Home to more than 18,000 students, Lamar University is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 120-degree options and a community that cares, Lamar students are always proud to be Cardinals. Lamar University strives to educate leaders, demonstrate excellence in student learning and career readiness, and pursue research with relevance. Lamar University is committed to fostering an environment of teamwork where all students, faculty, and staff can learn, work, and become a part of our community.

Benefits:

• Health, dental & vision insurance
• Life insurance
• State of Texas Retirement plans
• Tuition covered at 100% for employees, spouses and/or eligible dependents
• Paid time off - vacation, sick, and holidays

To see more information about the available benefits, please visit: Benefits - Lamar University

Lamar University is An Equal Opportunity Employer

Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas 805 Government Code, Section 657.003.

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.