Gift Processing Specialist

The Chronicle Of Higher Education, Inc.; Dallas (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

Dallas College Foundation is seeking a Gift Processing Specialist to ensure accurate and timely recording of all contributions, supporting fundraising operations. You will collaborate with the Development Team to guarantee prompt donor acknowledgments and stewardship.

Reporting to the Director of Donor Services, this role requires experience with Raiser’s Edge, IRS regulations, GAAP, AFP guidelines, and data integrity. You will generate gift reports and help improve processing policies.

Qualifications

• Associate’s or bachelor’s degree in business, accounting, nonprofit management, or related field.
• 2–3 years of gift processing or donor data entry experience.
• Knowledge of IRS regulations, GAAP, and AFP ethical guidelines.
• Experience with donor databases (Raiser’s Edge) and reporting tools.
• Must have a valid driver’s license for occasional travel.

Responsibilities

• Process and record all charitable contributions accurately in the donor database.
• Develop, maintain, and regularly update written policies and procedures for gift processing and data integrity.
• Generate and distribute donor acknowledgment letters and receipts per standards and legal requirements.
• Regularly reconcile gift records with Finance to ensure data integrity.
• Monitor data quality, including coding of gifts, campaigns, funds, and appeals.

Skills

Communication

Organization

Data entry accuracy

Analytical thinking

Team collaboration

Education

Associate’s or bachelor’s degree in business or related field

Tools

Raiser’s Edge

Microsoft Office Suite

Reporting tools

Job description

Job Summary

The Gift Processing Specialist ensures accurate and timelyrecording of all contributions, supporting the integrity andefficiency of fundraising operations. The Specialist collaboratesclosely with the Development Team to guarantee prompt donoracknowledgments and stewardship activities.

The Gift Processing Specialist will report to the Director of Donor Services. Like all Dallas College Foundation (DCF) employees,this individual is a keeper of the Dallas College Foundationculture of philanthropy.

Essential Duties & Responsibilities

• Process and record all charitable contributions accurately andpromptly in the donor database (Raiser’s Edge), ensuring compliancewith IRS regulations, GAAP standards, and AFP ethicalguidelines.

• Develop, maintain, and regularly update written policies andprocedures for gift processing, data integrity, and donoracknowledgments.

• Generate and distribute timely and accurate donor acknowledgmentletters and receipts in accordance with organizational standardsand legal requirements.

• Perform regular reconciliation of gift records with Finance toensure accuracy between the donor database and accountingsystems.

• Monitor and enforce data quality standards, including propercoding of gifts, campaigns, funds, and appeals to support accuratereporting and analytics.

• Serve as the primary point of contact for internal inquiriesrelated to gift entry, pledge management, and acknowledgmentprocesses.

• Prepare monthly, quarterly, and annual gift reports forDevelopment leadership and Finance, supporting audits andcompliance reviews.

• Collaborate with the Director of Donor Services to ensure giftprocessing policies align with stewardship strategies and donorexperience goals.

• Stay current on industry best practices, IRS regulations, andAFP standards related to charitable contributions, and recommendprocess improvements.

• Perform other duties as assigned to support the integrity andefficiency of gift processing operations.

• All employees are required to complete a minimum of 19professional development hours.

Minimum and Preferred – Education, Experience, and/or Certifications

Required Qualifications for Role

• Associate’s or bachelor’s degree in business, accounting, nonprofit management, or related field (or equivalentexperience).

• Minimum 2–3 years of experience in gift processing, donor dataentry, or nonprofit fundraising operations.

• Understanding of IRS regulations for charitable contributions,GAAP standards, and AFP Code of Ethical Principles.

• Proficiency in donor database systems (Raiser’s Edge preferred),Microsoft Office Suite, and reporting tools.

• Demonstrated experience in gift processing and donor datamanagement, with a strong grasp of best practices in charitablegift compliance and financial reconciliation.

• Must have a valid driver’s license for occasional travel tooff-site locations.

• Ability to work outside of a typical work week on anexceptional, as-needed basis.

• Strong organizational skills with ability to manage multipletasks, prioritize deadlines, and maintain accuracy.

• Official transcripts required.

Other Preferred Qualifications for Role

• Bilingual or multilingual preferred.

• Experience with nonprofit accounting systems and/or giftcompliance audits.

• Advanced data analysis or reporting experience.

*** Will be subject to a criminal background check. Somepositions may be subject to a fingerprint check. ***

Knowledge, Skills, and Abilities

Required Qualifications for Role

• Ability to speak, listen, and write in a clear, thorough, andtimely manner using appropriate and effective communication toolsand techniques.

• Ability to communicate and interact with high-profileconstituents and volunteers.

• Ability to communicate clearly and succinctly with considerationto various audiences.

• Ability to meet or exceed metrics and goals set for theindividual and the team.

• Strong organizational skills and attention to detail.

• Excellent verbal and written communication skills, with abilityto tailor messaging for different audiences.

• Ability to collaborate effectively with internal teams andmaintain positive working relationships.

• Analytical and problem-solving skills with a focus on processimprovement.

• Customer service orientation and professionalism.

• Commitment to ethical standards and confidentiality in handlingdonor information.

• Ability to adapt to changing priorities and maintain accuracyunder pressure.

• Understanding of philanthropy principles, donor motivations, andfundraising operations including gift processing and reporting.

• Ability to develop and monitor policies and procedures to ensurecompliance and efficiency.

Other Preferred Qualifications for Role

Familiarity with philanthropy principles, donor motivations, andfundraising operations beyond gift processing (e.g., stewardshipstrategies).

Ability to develop and monitor policies and procedures to ensurecompliance and efficiency.

Work Condition Environment / Physical Requirements

Normal physical job functions performed within a standard officeenvironment. Reasonable accommodation(s) may be made to individualswith physical challenges to perform the essential duties andresponsibilities.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance.

Equal Opportunity and Diversity Statement

Dallas College is committed to cultivating an environment of opportunity and belonging for all students and employees. We recognize that the Dallas College workforce, and the diverse talent that stems from it, is directly linked to our success. We are part of an equal opportunity system that provides education and employment opportunities without discrimination on the basis of any protected attribute, including race, color, religion, national origin, sex, disability, age, sexual orientation, gender identity or gender expression, veteran status, pregnancy or any other basis protected under applicable law. In accordance with applicable law, Dallas College will make reasonable accommodations for applicants and employees’ religious practices and beliefs, as well as any mental health or physical disability needs.