Gift Planning & Donor Stewardship Specialist

University of Hawaii Foundation; Honolulu (HI); On-site; USD 55,000 - 60,000; Full time

Job summary

University of Hawaii Foundation in Honolulu, HI seeks a Gift Planning Specialist to ensure smooth operations of the Office of Estate and Gift Planning and to support the full lifecycle of planned gift commitments.

The role reports to the AVP of Gift Planning and Donor Development and involves managing gifts, donor communications, and prospect research. The position may require some weekend and evening work within a dynamic, non-profit setting.

Qualifications

• Bachelor’s degree or equivalent years of progressively responsible experience in corporate, higher education, or non-profit
• Proficient in Word, Excel, Outlook, PowerPoint, mail merge functions, and database and records management
• Must be highly organized and detail-oriented
• Must be multi-task oriented and able to work under deadlines
• Ability to work effectively in a large, complex organization balancing priorities
• Professional, self-starter, reliable and team oriented
• Sensitivity to confidential information
• Clear written and spoken communication
• Ability to work with a diverse community
• Ability to manage competing projects
• Must reflect and represent the Foundation’s values

Responsibilities

• Manage gift lifecycle from proposal creation to closure and stewardship.
• Assist the AVP in managing real property gifts with due diligence and legal compliance.
• Maintain up-to-date OEGP files and donor database entries.
• Serve as first point of contact for donors, UH constituents, and colleagues.
• Maintain prospect management system with updates, proposals, and reporting.
• Coordinate meetings, travel, agendas, and follow-up.
• Provide budget support, forms preparation, and expense processing.

Skills

Organizational skills

Attention to detail

Multi-tasking

Deadline management

Written and verbal communication

Confidentiality

Team player

Diversity sensitivity

Problem solving

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Mail merge

Database management

Job description

University of Hawaii Foundation in Honolulu, HI seeks a Gift Planning Specialist to ensure smooth operations of the Office of Estate and Gift Planning and to support the full lifecycle of planned gift commitments.

The role reports to the AVP of Gift Planning and Donor Development and involves managing gifts, donor communications, and prospect research. The position may require some weekend and evening work within a dynamic, non-profit setting.