Gift Acceptance Administrative Specialist

Pennsylvania State University; State College (Centre County); On-site; USD 40,608 - 64,668; Full time

Benefits offered by this job

Tuition discount

Job summary

Penn State University Park is seeking an Administrative Assistant to support the Office of Gift Acceptance. Reporting to the Director of Gift Acceptance, you will handle administrative and operational duties for gift acceptance and planned giving, coordinate with multiple units, and help ensure accurate donor records and reporting.

The position is full‑time, based at University Park, State College, PA. Requirements include an Associate Degree and 4+ years of relevant experience (GED/HS accepted

Qualifications

• Associate degree or equivalent experience required.
• 4+ years of relevant experience; or an equivalent combination of education and experience accepted.
• General Certifications: None
• GED or HS acceptable as alternative qualifications.

Responsibilities

• Provide comprehensive administrative and operational support for gift acceptance and planned giving activities, including estate and trust administration, record management, and processing of gift documentation and recording.
• Support estate and trust administration, including tracking payments, preparing documentation, maintaining records, and assisting with correspondence and reporting.
• Coordinate and process guideline agreements and donor intent statements, including routing for signatures and maintaining tracking systems and archives.
• Prepare and review bequest reports, ensuring accurate donor records and internal coordination for proper recording.
• Provide backup support for specialized gift types, including life insurance and gifts-in-kind, assisting with documentation and donor communication.
• Maintain planned giving donor recognition and membership tracking, ensuring accurate qualification and follow-up.

Skills

Estate and trust administration

Interpersonal skills

Communication skills

Team collaboration

Self-motivation

Mentoring/learning

Education

Associate Degree

GED or High School diploma

Job description

Penn State University Park is seeking an Administrative Assistant to support the Office of Gift Acceptance. Reporting to the Director of Gift Acceptance, you will handle administrative and operational duties for gift acceptance and planned giving, coordinate with multiple units, and help ensure accurate donor records and reporting.

The position is full‑time, based at University Park, State College, PA. Requirements include an Associate Degree and 4+ years of relevant experience (GED/HS accepted