Geotechnical Administrative Assistant I - Dallas, TX

VetJobs; Dallas (TX); On-site; USD 36,000 - 52,000; Full time

Job summary

UES in Dallas, Texas is seeking a Geotechnical Administrative Assistant to support the day-to-day operations of the Geotechnical department, helping keep projects, documents, and team activities organized and moving forward.

The role provides admin support to department leadership, engineers, project managers, and field teams, including preparing reports, coordinating schedules, maintaining files, data entry, and assisting with correspondence across the department to ensure timely delivery of

Qualifications

• High school diploma or GED required; Associate’s degree or coursework preferred.
• 0-2 years of administrative or office support experience (internship or volunteer experience a plus).
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.
• Strong organizational, time management, and problem‑solving skills.
• Ability to handle confidential information with discretion and communicate effectively.

Responsibilities

• Provide day-to-day administrative and project support to the Geotechnical department, including leadership, engineers, project managers, and field staff.
• Assist with preparation, formatting, proofreading, and organization of geotechnical reports, proposals, and client deliverables.
• Maintain accurate project files, records, and electronic filing systems.
• Support project setup and coordination, including data entry and tracking documentation.
• Coordinate schedules, meetings, and other department activities; prepare agendas and notes.

Skills

Organizational skills

Time management

Communication skills

Discretion

Education

High School Diploma or GED

Associate’s degree or coursework preferred

Tools

Microsoft Office Suite

Office management tools

Job description

Job Description

Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, unless specifically stated otherwise, this role is "On‑Site" at the location detailed in the job post.

Overview

At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.

Position Overview

We are looking for a Geotechnical Administrative Assistant to join our growing team in Dallas, Texas. This role plays an important part in supporting the day-to-day operations of our Geotechnical department, helping keep projects, documentation, and team activities organized and moving forward.

The Geotechnical Administrative Assistant will provide administrative and project support to department leadership, engineers, project managers, and field teams. Responsibilities may include preparing and organizing project documents and reports, coordinating schedules, maintaining project files and records, assisting with correspondence and data entry, and supporting other administrative needs across the department.

Responsibilities

• Provide day-to-day administrative and project support to the Geotechnical department, including department leadership, engineers, project managers, and field staff.
• Assist with the preparation, formatting, proofreading, and organization of geotechnical reports, proposals, project documents, and other client deliverables.
• Maintain accurate project files, records, documentation, and electronic filing systems to ensure information is organized and easily accessible.
• Support project setup and coordination, including data entry, updating project information, tracking documentation, and maintaining spreadsheets and databases.
• Coordinate schedules, meetings, appointments, and other department activities as needed.
• Prepare meeting agendas and materials, take notes or minutes, and assist with follow‑up items.
• Handle incoming and outgoing correspondence and assist with communications between project teams, clients, vendors, and other internal departments.
• Assist engineers and project managers with administrative tasks related to active projects, including document tracking, report preparation, and project closeout activities.
• Help maintain department supplies, equipment records, and other operational needs.
• Greet visitors, answer and direct phone calls, and provide general office support as needed.
• Provide administrative support for special projects, team initiatives, and other department needs as assigned.
• Maintain a high level of accuracy, organization, and attention to detail while managing multiple projects and priorities.
• Maintain flexibility for occasional overtime, business events, or time‑sensitive project and administrative needs.

Minimum Education Required

High School/GED

Additional Qualifications/Responsibilities

• High school diploma or equivalent required, Associate’s degree or additional relevant coursework preferred.
• 0-2 years of administrative or office support experience (internship or volunteer experience a plus).
• Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.
• Strong organizational, time management, and problem‑solving skills.
• Strong attention to detail and ability to handle confidential information with discretion.
• Effective verbal and written communication skills to interact with team members and stakeholders.
• Ability to work independently and collaboratively in a fast‑paced environment.
• Ability to adapt to a changing work environment and foster and maintain good relationships at all levels.

Travel Requirements

• This position does not require regular travel as part of its primary responsibilities. However, occasional travel may be required, up to 10%, primarily for occasional off‑site meetings, training sessions, or company events. Travel, when necessary, will be communicated in advance and aligned with business needs.

Physical Demands & Work Environment

This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.

The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in‑person interactions.

The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.

The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.

City

Dallas

State

Texas

Job Category

Administrative and Support Services

Job Code

Administrative_Assistant Clerical

Affiliate Sponsor

UES