Geotechnical Administrative Assistant I

UES, Inc.; Gribble (TX); On-site; USD 40,000 - 52,000; Full time

Job summary

UES, Inc. in Dallas, TX is seeking a Geotechnical Administrative Assistant to support the Geotechnical department’s daily operations, organize project documents, and keep teams on track.

You will format reports, manage files, coordinate meetings, assist with correspondence, and help with data entry while maintaining accuracy and confidentiality in a fast-paced environment. This entry-level role offers exposure to engineering projects across transportation, energy, and environmental sectors.

Qualifications

• High school diploma or equivalent required; Associate’s degree preferred.
• 0–2 years of administrative/office support experience.
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint) and office tools.
• Strong organizational, time-management, and problem-solving skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide daily administrative support to the Geotechnical department.
• Assist with preparation, formatting, proofreading, and organization of reports and documents.
• Maintain accurate project files, records, and electronic filing systems.
• Coordinate schedules, meetings, and department activities; track documentation.
• Prepare meeting agendas, take notes, and assist with follow-up items.
• Handle correspondence between project teams, clients, vendors, and internal departments.
• Support data entry and spreadsheet/database maintenance for active projects.

Skills

Organizational skills

Time management

Communication

Discretion

Education

High school diploma

Associate’s degree preferred

Tools

MS Office Suite

Job description

Overview

At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.

Position Overview

We are looking for a Geotechnical Administrative Assistant to join our growing team in Dallas, Texas. This role plays an important part in supporting the day-to-day operations of our Geotechnical department, helping keep projects, documentation, and team activities organized and moving forward.

The Geotechnical Administrative Assistant will provide administrative and project support to department leadership, engineers, project managers, and field teams. Responsibilities may include preparing and organizing project documents and reports, coordinating schedules, maintaining project files and records, assisting with correspondence and data entry, and supporting other administrative needs across the department.

Responsibilities

• Provide day-to-day administrative and project support to the Geotechnical department, including department leadership, engineers, project managers, and field staff.
• Assist with the preparation, formatting, proofreading, and organization of geotechnical reports, proposals, project documents, and other client deliverables.
• Maintain accurate project files, records, documentation, and electronic filing systems to ensure information is organized and easily accessible.
• Support project setup and coordination, including data entry, updating project information, tracking documentation, and maintaining spreadsheets and databases.
• Coordinate schedules, meetings, appointments, and other department activities as needed.
• Prepare meeting agendas and materials, take notes or minutes, and assist with follow-up items.
• Handle incoming and outgoing correspondence and assist with communications between project teams, clients, vendors, and other internal departments.
• Assist engineers and project managers with administrative tasks related to active projects, including document tracking, report preparation, and project closeout activities.
• Help maintain department supplies, equipment records, and other operational needs.
• Greet visitors, answer and direct phone calls, and provide general office support as needed.
• Provide administrative support for special projects, team initiatives, and other department needs as assigned.
• Maintain a high level of accuracy, organization, and attention to detail while managing multiple projects and priorities.
• Maintain flexibility for occasional overtime, business events, or time-sensitive project and administrative needs.

Qualifications

• High school diploma or equivalent required, Associate’s degree or additional relevant coursework preferred.
• 0-2 years of administrative or office support experience (internship or volunteer experience a plus).
• Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.
• Strong organizational, time management, and problem-solving skills.
• Strong attention to detail and ability to handle confidential information with discretion.
• Effective verbal and written communication skills to interact with team members and stakeholders.
• Ability to work independently and collaboratively in a fast-paced environment.
• Ability to adapt to a changing work environment and foster and maintain good relationships at all levels.

Travel Requirements

• This position does not require regular travel as part of its primary responsibilities. However, occasional travel may be required, up to 10%, primarily for occasional off-site meetings, training sessions, or company events. Travel, when necessary, will be communicated in advance and aligned with business needs.

Physical Demands & Work Environment

• This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.
• The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.
• The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.
• The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.

EEO Statement

UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement at the bottom of the page here