Geotechnical Administrative Assistant I

UES; Dallas (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

UES is seeking a Geotechnical Administrative Assistant in Dallas, TX to support the Geotechnical department, engineers, and field teams. You will organize project documents, assist with reports, and help keep schedules and records up to date.

This role requires strong organizational skills and comfort with data entry, correspondence handling, and office tasks. The position emphasizes accuracy, ability to manage multiple priorities, and teamwork across departments.

Qualifications

• Must have a high school diploma or equivalent; an associate’s degree or coursework preferred.
• 0-2 years of administrative or office support experience; internship or volunteer work a plus.
• Strong organizational, time-management, and problem-solving skills; attention to detail.

Responsibilities

• Provide day-to-day admin support to the Geotechnical department and field staff.
• Prepare, format, and proofread geotechnical reports and client deliverables.
• Maintain accurate project files and electronic filing systems.
• Support project setup, data entry, and tracking of documents/spreadsheets.
• Coordinate schedules, meetings, appointments, and department activities.
• Prepare meeting agendas, take notes/minutes, and assist with follow-ups.
• Handle incoming/outgoing correspondence between teams, clients, and vendors.
• Assist engineers and project managers with admin tasks on active projects.
• Maintain department supplies and equipment records.
• Greet visitors, answer phones, and provide general office support.
• Support special projects, team initiatives, and other department needs.
• Maintain high accuracy and multi-project prioritization; adapt to overtime if needed.

Education

High school diploma or equivalent

Associate’s degree or coursework preferred

Tools

Microsoft Office Suite

Job description

Overview

At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.

Position Overview

We are looking for a Geotechnical Administrative Assistant to join our growing team in Dallas, Texas. This role plays an important part in supporting the day-to-day operations of our Geotechnical department, helping keep projects, documentation, and team activities organized and moving forward. The Geotechnical Administrative Assistant will provide administrative and project support to department leadership, engineers, project managers, and field teams. Responsibilities may include preparing and organizing project documents and reports, coordinating schedules, maintaining project files and records, assisting with correspondence and data entry, and supporting other administrative needs across the department.

Responsibilities

• Provide day-to-day administrative and project support to the Geotechnical department, including department leadership, engineers, project managers, and field staff.
• Assist with the preparation, formatting, proofreading, and organization of geotechnical reports, proposals, project documents, and other client deliverables.
• Maintain accurate project files, records, documentation, and electronic filing systems to ensure information is organized and easily accessible.
• Support project setup and coordination, including data entry, updating project information, tracking documentation, and maintaining spreadsheets and databases.
• Coordinate schedules, meetings, appointments, and other department activities as needed.
• Prepare meeting agendas and materials, take notes or minutes, and assist with follow-up items.
• Handle incoming and outgoing correspondence and assist with communications between project teams, clients, vendors, and other internal departments.
• Assist engineers and project managers with administrative tasks related to active projects, including document tracking, report preparation, and project closeout activities.
• Help maintain department supplies, equipment records, and other operational needs.
• Greet visitors, answer and direct phone calls, and provide general office support as needed.
• Provide administrative support for special projects, team initiatives, and other department needs as assigned.
• Maintain a high level of accuracy, organization, and attention to detail while managing multiple projects and priorities.
• Maintain flexibility for occasional overtime, business events, or time-sensitive project and administrative needs.

Qualifications

• High school diploma or equivalent required, Associate’s degree or additional relevant coursework preferred.
• 0-2 years of administrative or office support experience (internship or volunteer experience a plus).
• Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.
• Strong organizational, time management, and problem-solving skills.
• Strong attention to detail and ability to handle confidential information with discretion.
• Effective verbal and written communication skills to interact with team members and stakeholders.
• Ability to work independently and collaboratively in a fast-paced environment.
• Ability to adapt to a changing work environment and foster and maintain good relationships at all levels.

Travel Requirements

• This position does not require regular travel as part of its primary responsibilities. However, occasional travel may be required, up to 10%, primarily for occasional off-site meetings, training sessions, or company events.

Travel, when necessary, will be communicated in advance and aligned with business needs.

Physical Demands & Work Environment

• This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.
• The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.
• The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.
• The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.

EEO Statement

UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement at the bottom of the page here