Geotech Project Administrator – GEO (Austin)

HVJ Associates, Inc.; Austin (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

HVJ Associates, Inc. in Austin, TX, is seeking a Project Administrator-GEO to support local operations and ensure client, employee, and business partner satisfaction. The role will handle a wide range of administrative duties and ensure timely, accurate processing in line with company policies.

The position requires scheduling, invoicing, data entry, travel arrangements, and strong communication. It offers a professional environment with opportunities for growth and teamwork within a

Qualifications

• College diploma or equivalent education is required.
• 3 years of administrative assistant experience preferred.
• Knowledge of Microsoft Excel, Outlook, Word, PowerPoint and Adobe Acrobat is required.
• Knowledge of Deltek Vantagepoint software a plus.
• Valid driver’s license and current automobile insurance.

Responsibilities

• Completes administrative projects by scheduling and assigning tasks and expediting results.
• Attends weekly staff meetings and records minutes.
• Interacts with Project Managers for light duties like project setups, purchase orders, and reviewing invoices.
• Processes monthly project invoicing to meet deadlines.
• Maintains professional communication via phone, email, and mail.
• Provides general administrative support including filing, typing, copying, and scanning.
• Manages meetings, calls, and visitor assistance.
• Contributes to team success by performing related tasks as needed.

Skills

Administrative Skills

Verbal Communication

Organization

Problem Solving

Data Entry

Education

College diploma or equivalent education

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Adobe Acrobat

Deltek Vantagepoint

Job description

HVJ Associates, Inc. in Austin, TX, is seeking a Project Administrator-GEO to support local operations and ensure client, employee, and business partner satisfaction. The role will handle a wide range of administrative duties and ensure timely, accurate processing in line with company policies.

The position requires scheduling, invoicing, data entry, travel arrangements, and strong communication. It offers a professional environment with opportunities for growth and teamwork within a