Project Administrator-GEO

HVJ Associates, Inc.; Austin (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

HVJ Associates, Inc. in Austin, TX, is seeking a Project Administrator-GEO to support local operations and ensure client, employee, and business partner satisfaction. The role will handle a wide range of administrative duties and ensure timely, accurate processing in line with company policies.

The position requires scheduling, invoicing, data entry, travel arrangements, and strong communication. It offers a professional environment with opportunities for growth and teamwork within a

Qualifications

• College diploma or equivalent education is required.
• 3 years of administrative assistant experience preferred.
• Knowledge of Microsoft Excel, Outlook, Word, PowerPoint and Adobe Acrobat is required.
• Knowledge of Deltek Vantagepoint software a plus.
• Valid driver’s license and current automobile insurance.

Responsibilities

• Completes administrative projects by scheduling and assigning tasks and expediting results.
• Attends weekly staff meetings and records minutes.
• Interacts with Project Managers for light duties like project setups, purchase orders, and reviewing invoices.
• Processes monthly project invoicing to meet deadlines.
• Maintains professional communication via phone, email, and mail.
• Provides general administrative support including filing, typing, copying, and scanning.
• Manages meetings, calls, and visitor assistance.
• Contributes to team success by performing related tasks as needed.

Skills

Administrative Skills

Verbal Communication

Organization

Problem Solving

Data Entry

Education

College diploma or equivalent education

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Adobe Acrobat

Deltek Vantagepoint

Job description

At HVJ you’ll find a company that supports your professional growth and personal happiness. A culture that embraces innovation and collaboration. And smart, respectful coworkers who set the bar high, motivating and inspiring each other. Our people are vested and invested in our success. We invite you to find out why people think HVJ is a great place to work and grow.

Project Administrator-GEO - (ProCor-GEOAustin.1)

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Job Title

Project Administrator-GEO

Location

Austin 78744 - Austin, TX 78744 US (Primary)

Category

Administrative

Job Type

Full-time

Job Description

Mission/ Position Description Summary

The mission of the Project Adminstrator at HVJ South Central-Austin will be to support the local operations as directed to assure client, employee, and business associate satisfaction. In this role the candidate will ensure that all administrative duties are processed efficiently and in accordance with company policies, contract terms and deadlines.

Responsibilities Include:

Main Responsibilities

• Completes Geotechnical operational requirements by scheduling and assigning administrative projects and expediting work results.
• Attends weekly staff meetings and produces minutes
• Interacts with Project Managers for light duty tasks- project setups/purchase orders/reviewing vendor invoices, etc.
• Processes monthly project invoicing accurately and timely to meet established client and company deadlines.
• Exhibits polite and professional communication via phone, e‑mail, and mail.
• Supports team by performing tasks related to organization and strong communication including filing, typing, copying, and scanning.
• Answers phone calls, schedule meetings and support visitors.
• Contributes to team effort by accomplishing related results as needed

Supplemental Responsibilities

• Performs data entry for lab operations for all projects as requested, apply for permits
• Provides travel arrangements for loggers/drillers such as hotels and other arrangements.
• Serves as backup for maintaining office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
• Provides administrative support to ensure efficient operation of office.

Preferred Skills

• Administrative Assistant Skills and Qualifications
• Reporting Skills
• Administrative Writing Skills
• Microsoft Office Skills
• Managing Processes
• Organization
• Analyzing Information

Key Criteria/Requirements

• College diploma or equivalent education required
• 3 years of administrative assistant experience preferred
• Basic mathematical skills
• Knowledge of appropriate software including Microsoft Excel, Outlook, and Word Microsoft PowerPoint and Adobe Acrobat Required
• Knowledge of Deltek Vantagepoint software a plus.
• Valid driver’s license and current automobile insurance

Key Accountabilities:

• Professionalism
• Problem Solving
• Supply Management
• Inventory Control
• Verbal Communication
• Team Player
• Data Entry

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job the employee is frequently required to sit and talk or hear, and to utilize a computer and software applications such as Microsoft Office.
• The employee is occasionally required to stand; walk; drive; use hands or fingers; handle or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch, or crawl.
• Must have the ability to work weekends when required.
• The employee must occasionally lift and/or move up to 10 pounds and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.