Genetic Counselor Assistant

Stony Brook Medicine

Stony Brook (NY)

On-site

USD 46,818 - 61,424

Full time

14 days+

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Job summary

Stony Brook Medicine seeks a Genetic Counselor Assistant to support pediatric, oncology, and prenatal genetic services. You will assist with case prep, coordinate genetic testing workflows, and help with clinic operations under supervision of genetic counselors and clinical geneticists.

Responsibilities include gathering clinical information, maintaining EMRs, coordinating appointments, and preparing patient-facing educational materials and follow-up communications to ensure quality care.

Qualifications

Bachelor’s degree required.
Experience in healthcare or science setting preferred.
Strong attention to detail and follow-through.

Responsibilities

Triage and abstract medical records for genetic appointments.
Coordinate genetic testing workflows and insurance processes.
Prepare letters of medical necessity under guidance.
Research literature to support genetic counselors.
Maintain electronic medical records and coordinate appointments.
Provide patient education materials and follow-up letters.

Skills

Strong communication

Multitasking

Attention to detail

Independent work

Time management

Education

Bachelor’s degree

Tools

Microsoft Excel

Job description

Position Summary

At Stony Brook Medicine, the Genetic Counselor Assistant (GCA) is a valuable member of the Genetics team, providing collaborative support for pediatric, oncology, and prenatal genetic services. The Genetic Counselor Assistant works closely with genetic counselors and clinical geneticists to support the delivery of genetic services through case preparation, coordination of patient care and genetic testing, and assistance with clinic and operational workflows. The role supports a patient-centered environment by assisting with the collection of clinical information and case-specific research, maintaining accurate electronic medical records, coordinating appointments and communications, and contributing to team meetings and performance and quality improvement activities.

Duties of a Genetic Counselor Assistant may include but are not limited to the following:

Triage incoming cases for review by genetic counselors and clinical geneticists and obtain, review, and abstract relevant medical records for clinical appointments
Coordinate genetic testing workflows, including insurance investigation, completion of genetic testing order forms, and tracking the status of test results
Research and coordinate insurance coverage for genetic testing and assist with the preparation of letters of medical necessity under genetic counselor guidance
Assist with case-specific research, gathering relevant clinical information, literature, and database resources to support genetic counselors and clinical geneticists in patient care
Serve as a liaison between genetic testing laboratories, health insurance providers, and genetic counselors
Ensure genetic test results are accurately documented in the electronic medical record and appropriately integrated into the patient chart
With appropriate training and supervision, review negative genetic test results with patients and document encounters in the electronic medical record
Provide patients and families with updates regarding status of testing and assist with coordination of genetic testing for family members when indicated
Assist with the development and maintenance of patient-facing educational materials and patient letters
Draft patient follow-up letters related to genetic testing results or rescheduling of missed appointments
Provide telephone coverage by responding to inquiries related to genetic services, collaborating with the genetics care team, and supporting the coordination and scheduling of genetics appointments as staffing necessitates.
Manage patient databases, including data entry, year-end statistical reporting, and support for research data management as directed by the clinical team.
Maintain compliance with HIPAA and institutional policies related to patient privacy and confidentiality
Perform additional patient care coordination and clinical support duties as assigned, appropriate to rank and salary

Required Qualifications:

Bachelor’s degree
At least 1 year of relevant experience in a healthcare or science-related setting
Familiarity with medical terminology and laboratory testing
Strong interest in genetics, genomics, or biomedical science
Proficiency in Microsoft Office Suite, particularly Excel
Ability to obtain and abstract information from scientific or medical literature
Strong attention to detail, accuracy, and follow-through
Ability to multitask and work independently
Excellent time management, verbal and written communication, and interpersonal skills

Preferred Qualifications:

Bachelor’s degree in Biological, Health, or Life Sciences (or equivalent)
Experience in a genetics specialty service or clinical care setting
Spanish language skills (preferred, not required)

This position will remain posted until filled or for a maximum of 90 days.

Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
All Hospital positions may be subject to changes in pass days and shifts as necessary.
This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
This function/position may be designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
Complete electronic reference check with a minimum of three (3) professional references.
Successfully complete a 4 panel drug screen*
Meet Regulatory Requirements for pre employment screenings.
Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

The hiring department will be responsible for any fee incurred for examination.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.

Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range:

The salary range (or hiring range) for this position is $46,818 - 61,424

The above salary range represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate’s validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.

Location pay for UUP, CSEA & PEF full-time positions ($3400)

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.

Official Job Title

TH Staff Assistant II

Job Field

Other

Primary Location

US-NY-Stony Brook

Department/Hiring Area

Genetic Counseling Grant

Schedule

Full-time

Posting Start Date

Jul 16, 2026