Generations Administrative Assistant

Trinity Church & School; Lubbock (TX); On-site; USD 34,000 - 48,000; Full time

Job summary

Trinity Church & School in Lubbock, TX is seeking a Generations Administrative Assistant to support the Generations Ministry (Kidsplace, Trinity Student Ministry, and College Ministry). The role focuses on planning, data entry, scheduling, and event coordination to help ministry teams stay organized and responsive.

You will be the Planning Center superuser, manage weekly reports, attendance tracking, and communications, organize supplies, and assist with large events such as KidCon, Generations

Qualifications

• High school diploma/GED required.
• 2 yrs consistent, proven, similar exp.
• Related work experience a plus.
• Must be a member of Trinity Church.

Responsibilities

• Input registration cards for all new kids, students, and families
• Generate and push out Gen Min emails for parents, volunteers etc. as needed
• Send out email communication (first-time guest welcome, volunteer training, large events, child dedications, etc.)
• Support the FIT team and other departments through training of Planning Center
• Scan and upload all roster sheets for birth - 5th grade into drive
• Complete monthly background check audit for all Generation volunteers
• Primary contact for communication between other departments (e.g., Marketing, Trinity Life, AVL, Worship, etc.)
• Assist in planning and coordinating events (registration set up, background checks for volunteers, liability forms, Espace requests, shopping, set up, etc.) Examples: Camp, Conferences, Child dedications, etc.
• Reconcile credit card statements for Gen Team
• Receipts/invoice processing for all Gen Team
• Record weekly attendance numbers for all Gen Min and submit a report to Executive Pastor of Strategic Operations
• Switchboard relief when needed

Skills

Planning & organizing

Analytical thinking

Problem solving

Time management

Service orientation

Communication

Education

High school diploma/GED

Tools

Planning Center

Microsoft Office

Click Up

Propresenter

Clearstream

Mailchimp

Job description

Position:Generations Administrative Assistant

Location: Lubbock, TX

Job Id:274

# of Openings:1

The Generation’s Ministry administrative assistant will serve the church by assisting the Generations team in administrative support, planning, developing, coordinating, and administering events. The Generation’s Ministries include Kidsplace (KP), Trinity Student Ministry (TSM), and College Ministry (TCM). Kidsplace includes Early Childhood (EC), which is Birth through Pre-Kindergarten, Kindergarten through 3rd Grade (K3), and 4th – 5th Grade (45). Trinity Student Ministry includes Middle School (MS) and High School (HS). College Ministry includes college students ages 18-25. This position will serve the full Generations team with administrative support.

Ministry Support:

• Planning Center (church database) superuser. Go-to person for all Planning Center info:
• Data entry weekly reports /rosters, attendance tracking, tracking of 1st-time visitors, tracking those absent for extended periods of time, assigning touch points for ministry leaders, running diagnostic reports with requests, updating involvements, birthday reports for ministry leaders etc.
• Assist in planning and organizing large-scale events for Generation Team (KidCon, Generations Weekend, Student Conference, Fall Festivals, Retreat, Camp, etc), and if the schedule allows, serve at these events.
• Organize and maintain supplies for Gen Team
• Service order scheduling through Planning Center
• Oversight for Gen Min social media approved by the Marketing Department
• Weekly shopping, ordering, catering, and requesting vendors for all Generation Ministries
• The admin position is not designed to function as a hands-on ministry role for weekend and midweek services.

Administrative Tasks for Generations

• Input registration cards for all new kids, students, and families
• Generate and push out Gen Min emails for parents, volunteers etc. as needed
• Send out email communication (first-time guest welcome, volunteer training, large events, child dedications, etc.)
• Support the FIT team and other departments through training of Planning Center
• Scan and upload all roster sheets for birth - 5th grade into drive
• Complete monthly background check audit for all Generation volunteers
• Primary contact for communication between other departments (e.g., Marketing, Trinity Life, AVL, Worship, etc.)
• Assist in planning and coordinating events (registration set up, background checks for volunteers, liability forms, Espace requests, shopping, set up, etc.) Examples: Camp, Conferences, Child dedications, etc.
• Reconcile credit card statements for Gen Team
• Receipts/invoice processing for all Gen Team
• Record weekly attendance numbers for all Gen Min and submit a report to Executive Pastor of Strategic Operations
• Switchboard relief when needed

EXPECTATIONS

• Become proficient in current software and tools like Click Up, Planning Center, Propresenter, Clearstream, Mailchimp, etc.
• Must be a member of Trinity Church

QUALIFICATIONS

High school diploma/GED. Related work experience a plus. 2 yrs consistent, proven, similar exp.

Skills and Ability Desired:

• Service Orientation – actively look for ways to help people in and out of the church
• Planning/organizing – Ability to schedule and plan future events
• Analytical – Able to think through issues
• Problem-solving – Ability to hear all sides of an issue and come to a collaborative conclusion
• Job motivation/initiative – Be able to work alone without the need to be micromanaged
• Time management – Ability to assess priorities
• Technology – Ability to easily use Microsoft Office, major social media platforms (i.e. Facebook, Instagram, Twitter, etc.)