General Supply Specialist

DLA Careers; Fort Belvoir (VA); On-site; USD 85,000 - 110,000; Full time

Job summary

DLA Careers is seeking a qualified General Supply Specialist to support DoD fuel accountability across DFSPs. The role focuses on expert inventory control, error research, and reconciliations using DoD systems. You will lead investigations into discrepancies and ensure accurate billing and reporting.

Join a mission-driven team at Fort Belvoir that coordinates with Transportation Specialists, performs audits, and enforces DoD regulations to maintain secure, compliant fuel logistics operations.

Qualifications

• One year of specialized experience in inventory management or logistics for POL across multiple storage locations.
• Experience reconciling bulk POL inventories and resolving discrepancies.
• Experience auditing enterprise inventory databases and resolving billing errors.
• Experience conducting causative research on gains and losses and documenting findings.

Responsibilities

• Provide technical instruction and guidance to DFSPs on fuel accountability and system processes.
• Monitor daily inventory records in FMD, EEBP, and EBS to correct transaction errors.
• Perform monthly reconciliations of DFSP accounts and review end-of-month reports.
• Analyze Movements Under Investigation and daily discrepancies, directing research and proper forms.
• Audit DFSPs for compliance with DoD 4140.25M and implement corrective actions.
• Coordinate transportation and movement of petroleum products with Traffic Management Specialists.
• Audit undelivered orders and transaction logs in WAWF and EBS for billing reconciliation.

Skills

POL inventory management

Inventory reconciliation

Billing reconciliation

Data analysis

Research causative analysis

Tools

WAWF

EBS

FMD

EEBP

Job description

Summary

See below for important information regarding this job.

Duties

• Serves as an inventory account processing expert, providing technical instruction, direction, and assistance to Defense Fuel Support Points (DFSPs) on fuel accountability, system processes, and discrepancy resolution.
• Monitors and analyzes daily DLA-owned petroleum inventory records in the systems of record (FMD, EEBP, and EBS) to identify, research, and correct transaction processing errors.
• Performs complex monthly reconciliations of DFSP accounts, reviewing end-of-month gain/loss reports, and monitoring Help Desk ticket resolution to prevent processing bottlenecks.
• Analyzes Movements Under Investigation (MUI) and daily shipment/receipt discrepancies, directing causative research and ensuring proper completion of DD Form 361 for excessive gains or losses.
• Conducts customer assistance visits to assigned DFSPs to audit compliance with DoD 4140.25M regulations and provides corrective action plans for identified deficiencies.
• Coordinates transportation, traffic management, and movement of petroleum, additives, and lube oil products in collaboration with Traffic Management Specialists.
• Performs financial and billing reconciliation by auditing undelivered orders, un-liquidated obligations, automated invoices, and transaction logs in WAWF and EBS.

Conditions of Employment

• Must be a U.S. citizen
• Tour of Duty: Set Schedule
• Security Requirements: Non-Critical Sensitive
• Appointment is subject to the completion of a favorable suitability or fitness determination, where reciprocity cannot be applied; unfavorably adjudicated background checks will be grounds for removal.
• Fair Labor Standards Act (FLSA): Exempt
• Selective Service Requirement: Males born after 12-31-59 must be registered or exempt from Selective Service.
• Recruitment Incentives: Not Authorized
• Bargaining Unit Status: No
• Selectees are required to have a REAL ID or other acceptable identification documents to access certain federal facilities. See https://www.tsa.gov/real-id for more information.
• Defense Acquisition Workforce position. Must complete DoD certification and other requirements. See Addtl Info.

Qualifications

To qualify for a General Supply Specialist, your resume and supporting documentation must support:

• Specialized Experience: One year of specialized experience that equipped you with the particular competencies to successfully perform the duties of the position and is directly in or related to this position. To qualify at the GS-12 level, applicants must possess one year of specialized experience equivalent to the GS-11 level or equivalent under other pay systems in the Federal service, military, or private sector. Applicants must meet eligibility requirements including time-in-grade (General Schedule (GS) positions only), time-after-competitive appointment, minimum qualifications, and any other regulatory requirements by the cut-off/closing date of the announcement. Creditable specialized experience includes:
• Experience monitoring and reconciling bulk petroleum, oil, and lubricant (POL) inventories across multiple storage locations, ensuring compliance
• Experience auditing and troubleshooting transactions within enterprise-level inventory databases using automated systems to resolve discrepancies and billing errors.
• Experience conducting causative research on excessive product gains and losses, analyzing shipping versus receipt variances, and documenting findings using standard investigative forms.
• Experience performing compliance reviews or site assistance visits at field activities to evaluate inventory procedures, identify operational deficiencies, and provide corrective training.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Substitution of education may not be used in lieu of specialized experience for this grade level.

Additional Information

As required by 5 C.F.R.

• 302.106, DLA will provide Section 508 conformant ICT to employees with disabilities. All ICT interfaces with the public related to vacancy announcements and career transition opportunities must conform to the applicable requirements in the current ICT Standards and Guidelines (36 C.F.R.
• 1194).

For Important General Applicant Information and Definitions go to

http://www.dla.mil/portals/104/documents/careers/GenAppInfoDef.pdf

Reemployed Annuitants

This position does not meet criteria for appointment of Reemployed Annuitants. The DoD criteria for hiring Reemployed Annuitants can be found at: https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/140025/140025_vol300.PDF

Position requires DoD Acquisition Life Cycle Logistics (LCL), Foundational Acquisition certification within required timeframes. Selectee must also achieve 80 hours of Continuous Learning Points (CLPs) every 2-years. Click here for more details and Resources.

Information for Veterans

Information for Veterans is available at: https://www.dla.mil/Careers/Programs/. As of 23 December 2016, Military retirees seeking to enter federal service in the Department of Defense now require a waiver if they would be appointed within 180 days following their official date of retirement.

Drug-Free Workplace Policy

The Defense Logistics Agency (DLA) is committed to maintaining a safe, drug-free workplace. All DLA employees are required to refrain from illegal drug use on and off duty. DLA conducts pre-employment, reasonable suspicion, post-accident, and random drug testing.

Applicants tentatively selected for employment in testing designated positions will undergo a urinalysis to screen for illegal drug use prior to appointment. Refusal to undergo testing or testing positive for illegal drugs will result in withdrawal of the tentative job offer and a six-month denial of employment with DLA from the date of the drug test. Employees in drug testing designated positions are subject to random drug testing. A negative drug test result must be received by HR within 30 calendar days after the EOD (i.e., start date). The selectee's inability successfully pass; or refusal to conduct the test may result in: 1) the tentative or FJO being withdrawn during the recruitment process; or 2) subsequently being removed from Federal service for failure to meet a condition of employment. You may be required to sign a "Drug Test Statement of Understanding" if you are selected for this position.

The DLA drug testing panel tests for the following substances: marijuana, cocaine, opiates, heroin, phencyclidine, amphetamines, methamphetamines, fentanyl, norfentanyl, methylenedioxymethamphetamine (MDMA), methylenedioxyamphetamine (MDA), and opioids.

ADVISORY

Use of cannabidiol (CBD) products may result in a positive drug test for marijuana. DLA employees are subject to Federal law and under Federal law, Marijuana is illegal.

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Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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