General Supply Specialist

DLA Careers; Hawaii; On-site; USD 55,000 - 85,000; Full time

Job summary

Defense Logistics Agency in Hawaii seeks a General Supply Specialist to serve as the technical advisor for Emergency Supply Operations Center, oversee expedited material release orders, and coordinate rapid movement of critical items. You will validate inventory, resolve discrepancies, and support workflow improvements across receiving, staging, packing, and dispatch processes.

The role emphasizes problem solving, training, and ensuring compliant shipping documentation.

Qualifications

• Specialized experience in supply, storage, inventory or distribution support.
• Experience researching shipment status and correcting documentation.
• Ability to monitor workload and support personnel training or procedural updates.
• Knowledge of logistics procedures and performance improvement.
• Familiarity with warehouse safety and security requirements.

Responsibilities

• Serves as primary technical advisor for expedited supply and distribution operations.
• Coordinates and tracks expedited movement of high-priority assets and security-risk materials.
• Conducts analytical reviews of open, late, and overdue orders; researches delays.
• Validates inventory availability and prepares reshipment documentation for shortages.
• Formulates recommendations to improve storage layouts and material flow.
• Conducts operational surveys to identify bottlenecks and propose workflow improvements.
• Balances and tracks workloads, ensuring quality of shipping documentation and mentoring staff.

Skills

Supply chain management

Inventory control

Data analysis

Training & mentoring

Customer/service orientation

Tools

Automated logistics systems

Warehouse management software

Job description

Summary

See below for important information regarding this job.

Summary

See below for important information regarding this job.

Duties

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• Serves as primary technical advisor for Emergency Supply Operations Center expedited supply and distribution operations, providing guidance on exception material release orders, urgent demands, and contingency requisitions.
• Coordinates and tracks expedited movement of specialized commodities, high-priority assets, oversized cargo, and security-risk materials; responds to customer and inventory control point expedite requests.
• Conducts analytical reviews of open, late, and overdue material release orders; researches logistics records to resolve delays, system rejects, administrative violations, and transaction history issues.
• Validates inventory availability, resolves discrepancies, prepares reshipment documentation for shortages, and conducts post-operational reviews to prevent recurring supply and distribution issues.
• Formulates recommendations to improve storage layouts, aisle configurations, rack safety, stock consolidation, and material flow based on turnover, dimensions, security, and handling requirements.
• Conducts operational surveys of receiving, induction, picking, staging, packing, and dispatch processes; identifies constraints and inefficient methods and recommends workflow improvements.
• Supports the Branch Supervisor by balancing and tracking workloads, ensuring quality of shipping and distribution documentation, resolving technical problems, and providing training, guidance, and mentoring to operational staff.

Requirements

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• Must be a U.S. citizen
• Tour of Duty: Set Schedule
• Security Requirements: Non-Critical Sensitive with Secret Access
• Appointment is subject to the completion of a favorable suitability or fitness determination, where reciprocity cannot be applied; unfavorably adjudicated background checks will be grounds for removal.
• Fair Labor Standards Act (FLSA): Non-Exempt
• Selective Service Requirement: Males born after 12-31-59 must be registered or exempt from Selective Service.
• Recruitment Incentives: Not Authorized
• Bargaining Unit Status: No
• Selectees are required to have a REAL ID or other acceptable identification documents to access certain federal facilities. See https://www.tsa.gov/real-id for more information.
• This position and any future selections from this announcement may be used to fill various shifts located within DLA Distribution Pearl Harbor, HI.
• Pre-Employment Physical: Required
• Must be able to obtain and maintain licenses and/or certifications required by the installation, federal, state, and local laws.
• Subject to Overseas Rotation Agreement, Tour Length: Yes / 36 Months

Qualifications

To qualify for a General Supply Specialist, your resume and supporting documentation must support:

• Specialized Experience: One year of specialized experience that equipped you with the particular competencies to successfully perform the duties of the position and is directly in or related to this position. To qualify at the GS-09 level, applicants must possess one year of specialized experience equivalent to the GS-07 level or equivalent under other pay systems in the Federal service, military, or private sector. Applicants must meet eligibility requirements including time-in-grade (General Schedule (GS) positions only), time-after-competitive appointment, minimum qualifications, and any other regulatory requirements by the cut-off/closing date of the announcement. Creditable specialized experience includes:
• Performs supply, storage, inventory, or distribution support functions, including receiving, storing, issuing, picking, staging, packing, or shipping materials and equipment.
• Uses automated logistics or inventory systems to research shipment status, track material movements, identify discrepancies, and correct documentation or data errors.
• Assists with warehouse and distribution operations by monitoring workload, reviewing shipping or inventory documents for accuracy, resolving routine processing issues, and supporting personnel training or procedural updates.
• Education Substitution: Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. Education must be from a college or university accredited by an organization approved by the U.S. Department of Education. See http://ope.ed.gov/accreditation/Search.aspx. If using education to meet basic qualifications, YOU MUST SUBMIT A TRANSCRIPT as supplemental documentation. To qualify based on education in lieu of specialized experience, you must possess: master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related.
• Combination: Combinations of successfully completed post-high school education and experience may be used to meet total qualification requirements for grade levels GS-09 and may be computed by first determining the applicant's total qualifying experience as a percentage of the experience required for the grade level; then determining the applicant's education as a percentage of the education required for the grade level; and then adding the two percentages. The total percentages must equal at least 100 percent to qualify an applicant for that grade level. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at grade GS-09. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Physical Demands:

The work is primarily sedentary while performing analytical, system research, and planning duties at a desk or computer terminal. However, the position regularly requires walking, standing, bending, climbing stairs, and light lifting (up to 25 pounds. The employee may occasionally operate light Material Handling Equipment (e.g., pallet jacks, hand trucks) during emergent barrier walk-throughs or demonstration and training activities.

Work Environment:

The work is primarily performed in an office environment with adequate lighting, heating, and ventilation. Regular visits to warehouse storage areas and loading docks expose the employee to warehouse conditions, including moderate noise, dust, moving material handling equipment, seasonal temperature extremes (including refrigerated or heated facilities), and areas where hazardous chemicals or flammables are stored under strict safety protocols. The employee is required to observe established safety regulations and wear required Personal Protective Equipment (PPE).

Education

Are you using your education to qualify? You MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: Unofficial transcripts are acceptable at time of application.

GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours that your graduate school has determined to represent one academic year of full‑time study. Such study may have been performed on a full‑time or part‑time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full‑time graduate study.

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.

Additional information

Pay Retention will be extended to an eligible employee who applies through a formal recruitment program and is selected for a position at an overseas location. https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/140025/140025-V536p.PDF?ver=2020-03-30-140046-310

Cost of Living Allowance may be authorized upon determination of eligibility. Please review the following link for additional information: https://www.opm.gov/policy-data-oversight/pay-leave/pay-systems/nonforeign-areas/.

As required by 5 C.F.R.

• 302.106, DLA will provide Section 508 conformant ICT to employees with disabilities. All ICT interfaces with the public related to vacancy announcements and career transition opportunities must conform to the applicable requirements in the current ICT Standards and Guidelines (36 C.F.R.
• 1194.

For Important General Applicant Information and Definitions go to

http://www.dla.mil/portals/104/documents/careers/GenAppInfoDef.pdf

Reemployed Annuitants:

This position does not meet criteria for appointment of Reemployed Annuitants. The DoD criteria for hiring Reemployed Annuitants can be found at: https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/140025/140025_vol300.PDF

Information for Veterans

Information for Veterans is available at: https://www.dla.mil/Careers/Programs/. As of 23 December 2016, Military retirees seeking to enter federal service in the Department of Defense now require a waiver if they would be appointed within 180 days following their official date of retirement.

Drug-Free Workplace Policy

The Defense Logistics Agency (DLA) is committed to maintaining a safe, drug-free workplace. All DLA employees are required to refrain from illegal drug use on and off duty. DLA conducts pre-employment, reasonable suspicion, post-accident, and random drug testing.

Applicants tentatively selected for employment in testing designated positions will undergo a urinalysis to screen for illegal drug use prior to appointment. Refusal to undergo testing or testing positive for illegal drugs will result in withdrawal of the tentative job offer and a six-month denial of employment with DLA from the date of the drug test. Employees in drug testing designated positions are subject to random drug testing. A negative drug test result must be received by HR within 30 calendar days after the EOD (i.e., start date). The selectee's inability successfully pass; or refusal to conduct the test may result in: 1) the tentative or FJO being withdrawn during the recruitment process; or 2) subsequently being removed from Federal service for failure to meet a condition of employment. You may be required to sign a "Drug Test Statement of Understanding" if you are selected for this position.

The DLA drug testing panel tests for the following substances: marijuana, cocaine, opiates, heroin, phencyclidine, amphetamines, methamphetamines, fentanyl, norfentanyl, methylenedioxymethamphetamine (MDMA), methylenedioxyamphetamine (MDA), and opioids.

ADVISORY: Use of cannabidiol (CBD) products may result in a positive drug test for marijuana. DLA employees are subject to Federal law and under Federal law, Marijuana is illegal

Additional guidance on writing a federal resume can be found at: USAJOBS Help Center - How do I write a resume for a federal job? The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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