General Secretary for Gateway High School & Facilities

GATEWAY SCHOOL DISTRICT; United States; On-site; USD 34,000 - 58,000; Full time

Job summary

The Gateway School District is seeking a General Secretary for High School & Facilities to support the principal(s) and department operations. The role includes scheduling, correspondence, and communication with district stakeholders.

This 12-month position under the Teamsters Local 205 agreement runs Monday through Friday, 7:30 AM to 4:00 PM, and requires strong organizational and written communication skills, integrity, and the ability to multitask in a busy educational environment.

Qualifications

• Attention to detail and strong organizational skills.
• Working knowledge of office programs and operations preferred.
• Strong verbal and written communication skills with customer service emphasis.

Responsibilities

• Assist principal(s) with secretarial duties: scheduling meetings, appointments, correspondence, mail.
• Provide secretarial support to the Director of Facilities.
• Communicate with district stakeholders and maintain internal/external communications.

Skills

Attention to detail

Organizational skills

Verbal and written communication

Team player

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft Office

Google Workspace

Job description

The General Secretary for High School & Facilities assists Gateway High School principal(s) with all secretarial duties (scheduling meetings, appointments, correspondence, mail, etc.), and is responsible for all internal and external communication with all stakeholders in the district. This position also provides the Director of Facilities with secretarial duties to support the day-to-day operations of the department. This is a 12-month position under the collective bargaining agreement between Gateway School District and Teamsters Local 205, and works Monday through Friday, 7:30 AM to 4:00 PM.

Minimum Qualifications

• Associate's degree (Bachelor's degree preferred), or an equivalent combination of training and experience
• Attention to detail and strong organizational skills
• Working knowledge of office programs, policies, and operations preferred
• Ability to deal effectively and courteously with parents, teachers, principals, employees, students, and contractors
• Highly organized with ability to multi-task and fulfill responsibilities within limited time. Possess necessary skills to establish protocols to ensure follow through of multiple responsibilities
• A team player with high ethical and professional standards and personal drive
• Ability to build partnerships with all stakeholders
• Strong verbal and written communication skills required with considerable emphasis on customer service
• Such alternatives to the above qualifications as the Gateway School District Board of Directors may find appropriate and acceptable
• Must satisfy all mandatory Pennsylvania school employee clearances prior to hire:
• • Act 34 PA State Criminal History Check
  • Act 114 Federal Criminal History Check (FBI Fingerprints)
  • Act 151 PA State Child Abuse History clearance
  • TB Test

Please refer to attached Position Description for the complete list of Essential Duties and Responsibilities

Qualification Requirements

To perform this job successfully, a candidate must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• Confidentiality: Respect and maintain the highest degree of confidentiality with regard to personnel and student records, personal communication from members of the community, School Board, and staff
• Language Skills: Excellent verbal and written communication skills, excellent copywriting skills
• Computer Skills: Solid background in typing and technical skills. Skilled in using social media platforms. Familiar with Microsoft and Google Suites.
• Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Must have the ability to compute rate, ratios, and percent
• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with multiple problems.
• Other Skills & Abilities:
• • Ability to develop effective working relationships with students, staff, and the school community
  • Patience in dealing with staff, parents, and students
  • Ability to communicate clearly and concisely, both orally and in writing
  • Ability to perform duties with awareness of all District requirements and Board of Education Policies
• Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is:
• • Regularly required to stand, walk, and sit
  • Occasionally required to stoop, kneel, or crouch
  • Occasionally required to lift and/or push up to 25 lbs
  • Specific vision abilities include close vision, distance vision, and depth vision perception
  • Good hearing abilities required

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. The individual currently holding this position performs additional duties and additional duties may be assigned.