General Operations Coordinator

CIMON USA; Coppell (TX); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health, dental, vision

Paid time off

Job summary

CIMON USA in Coppell, TX is seeking an Operations Coordinator to support inventory management, logistics, and light accounting while keeping office operations and team culture running smoothly.

The role blends strategic project work with practical execution, offering broad cross-functional exposure and room to grow into more ownership.

Ideal candidates have 2–3 years of experience, strong communication, and a proactive, detail-oriented approach in a fast-paced environment.

Qualifications

• 2-3 years of experience in operations or admin roles.
• Experience supporting inventory, HR tasks or light accounting.
• Strong communication and organizational skills.

Responsibilities

• Assist with inventory tracking, reorder points, and records.
• Coordinate logistics, vendor deadlines, and travel where needed.
• Provide light accounting support: invoicing and expense tracking.
• Support HR onboarding logistics and benefits administration.
• Manage front-office operations and office maintenance.
• Help organize team events and culture initiatives.

Skills

Communication

Organized

Proactive

Detail-oriented

Education

Associate's or Bachelor's degree (plus)

Tools

Google Workspace

Job description

CIMON is looking for an Operations Coordinator to join our team in a broad, hands-on generalist role. You'll help drive process improvements, coordinate logistics, support inventory management, provide light accounting support, and assist with HR-related work, in addition to keeping office operations and team culture running smoothly. This role blends strategic project work with day-to-day execution: you'll pick up initiatives across departments and step in wherever something needs doing.

You're someone who can move fluidly between strategic support (helping think through a process, a vendor negotiation, or an HR task) and the practical execution that keeps the company running day to day. This is a great fit for someone with 2-3 years of experience who wants broad cross-functional exposure and room to grow into more ownership.

What You'll Do

Inventory Support

• Work alongside the Sales Operations Associate on inventory management: tracking stock levels, monitoring reorder points, and reconciling counts
• Help maintain accurate, up-to-date inventory records and tracking spreadsheets
• Assist with receiving, logging, and organizing incoming inventory shipments
• Flag low-stock levels or count discrepancies before they become a problem
• Help coordinate replenishment timing with vendors and internal teams

Strategic & Cross-Functional Support

• Coordinate logistics, including trade show planning, shipping, and vendor deadlines
• Provide light accounting support: expense tracking, invoice coordination, and vendor payment follow-up
• Assist with HR support: onboarding logistics, benefits administration support, and policy/procedure documentation
• Help research, evaluate, and roll out new tools and processes to improve team efficiency
• Take ownership of tasks and small projects that fall between departments or don't have a clear owner: flag or handle them
• Flag process gaps or inefficiencies and suggest improvements

Day-to-Day Operations

• Serve as the point of contact for visitors, deliveries, and incoming calls, keeping the front office running professionally
• Manage office facility needs: supplies, cleanliness, vendor coordination, and basic troubleshooting
• Get quotes and coordinate with contractors or building management for office repairs and maintenance
• Support team activities and culture initiatives, including birthdays, work anniversaries, and team events
• Handle mail and shipping: sorting incoming mail, prepping outbound packages, and tracking deliveries
• Set up and break down conference rooms, all-hands meetings, and client visits
• Keep kitchen and common areas stocked and tidy
• Coordinate equipment and workspace setup for new hires
• Manage badge, key, or building access needs for the office
• Support light travel coordination (booking and expense receipt collection) as needed
• Pick up and drop off supplies, materials, or deliveries as needed

Qualifications

• 2-3 years of experience in an operations, administrative, HR, inventory/supply chain, or accounting support role required
• Associate's or Bachelor's degree a plus
• Proficient in Google Workspace (Docs, Sheets, Calendar)
• Clear, professional communicator, written and verbal
• Comfortable owning a varied set of responsibilities that span both strategic projects and daily execution
• Strong sense of accountability and follow-through
• Valid driver's license (for occasional local supply runs and pickups)

Nice to Have

• Direct experience with inventory tracking, stockroom management, or basic supply chain processes
• Experience supporting HR functions (onboarding, benefits, policy documentation) or basic bookkeeping/accounting
• Experience with vendor management or negotiation
• Exposure to industrial, manufacturing, or B2B environments
• Interest in event planning, trade show logistics, or culture-building

What We're Looking For

• Able to operate at two altitudes: comfortable with strategic, ambiguous projects as well as hands-on daily tasks
• Proactive: you notice what needs doing and do it before being asked
• Organized and detail-oriented, comfortable managing several workstreams at once
• Comfortable with ambiguity: you don't wait for a task to be assigned before picking it up
• Team-first attitude with genuine follow-through
• Eager to grow within a fast-paced, cross-functional organization

What We Offer

• Health, dental, and vision benefits
• PTO and paid holidays
• Direct exposure to company leadership in a lean, high-growth environment