General Office Clerk / Scanner FT

Don Quijote Hawaii; Honolulu (HI); On-site; USD 32,000 - 42,000; Full time

Job summary

Don Quijote Hawaii is seeking a General Office Clerk in Honolulu to perform document preparation and scanning of accounting records, and to manage physical assets in electronic format. The role also covers mail handling, daily deliveries, and maintaining packaging materials for various international and domestic services.

Responsibilities include indexing and scanning records, uploading to storage, and performing quality checks with attention to image accuracy.

Responsibilities

• Document preparation and scanning of accounting records and documents.
• Maintain and process physical assets to be stored in electronic format.
• Receive and sort incoming mail, prepare for pickups, and deliver mail to departments.
• Maintain forms and packaging materials for various mail services.
• Prepare, index and scan hard copy records according to company standards.
• Upload scanned documents to designated storage area and perform quality checks.
• Conduct manual data entry for validation and verification.
• Coordinate mail routing and forwarding across buildings and departments.
• Ensure security of restricted delivery items and maintain accountability.

Job description

Description

• As a General Office Clerk, you are responsible for performing the document preparation and scanning tasks of our accounting records and documents.


• You are also responsible for maintaining and processing physical assets to be stored in electronic format.


• Also receives incoming mail from postal office and third party courier service, preparing for daily service pickups; daily pickups and deliveries of company mail; daily deliveries to different departments.


• Maintains supply of required forms, and packaging material, e.g., domestic priority mail, global priority mail, domestic express mail, international express mail, customs declaration forms, certified mail, registered mail.


• You will prepare, index and scan all hard copy records according to company standards.


• You will upload all documents scanned to the designated storage area.


• You will perform quality checks on all documents scanned, detect image errors and determine the cause of the errors.


• You will conduct manual data entry of required fields for validation and verification.


• You will process any additional documentsYou will perform any other tasks and projects assigned by your Supervisor.


• Coordinates the sorting, routing and/or forwarding of incoming company business mail for departments/individuals among several buildings.


• Inspects, analyzes, and redirects generic mail (not addressed to person or specific office) to appropriate parties.


• Coordinates the sorting, delivering, routing, redirecting, and forwarding of mail that delivered to us.


• Maintains accountability process to preserve security of restricted delivery and special handling items requiring signatures and releases by recipients.


• Reports issues to supervisor.


• Must be able to lift at least 25lbs.